Article URL: http://www.bc.edu/helpdocs/MYF-permissions.shtml

Summary:  MyFiles@bc allows you to share your files and folders with other people. You can grant specific access to individuals, groups, or to the public as a whole. You can also determine what kind of access people have to your files by granting permissions. This page describes the default and granted permissions that you can set up for your files and folders in MyFiles@bc.

Learn:

• About default permissions
• About permission types
• About inheritable folder permissions and how to set them
• How to share files and folders

About Default permissions

By default, every file and folder is created with 3 sets of permissions for:

• Owner - You are the owner of your files and folders within your own MyFiles@bc account.
• Users with accounts - All Boston College faculty, staff, and students have a MyFiles@bc account. People must be logged into MyFiles@bc to see the files and folders they have been granted access to. Use this category for making your files and folders available to the entire Boston College community.
• Public - Any person accessing the MyFiles@bc site without an account or a BC person who has not logged into MyFiles@bc. Use this category for making your files and folders public to the outside world.
  

About Permission Types

You can control the type of access your files and folders have by using different types of permissions: Read, Write, Delete, and Administer. Learn what type of permission to give to people to access your files and folders:

This permission type...	Gives access to individuals or groups to...
Read	View the file or folder only. With read permission only, users can view and copy the file, but are not allowed to move, rename, or edit the original file or folder.
Write	Edit the file or folder. Write permission permits renaming, and viewing of the properties and contents of that file or folder, including the lock status and each property listed in the file's or folder's Information page.
Delete	Move the file or folder to the owner's Trash folder.
Administer	Change all permissions as if they were the owner of the file or folder. Administer also allows users to edit the properties of a file or folder, which includes all services listed in the file's or folder's Information page. Note: Read access is automatically granted with Administer access.

About inheritable folder permissions and how to set them

By default, a new folder or file will inherit the permissions (Read, Write, Delete, Administer) of its parent folder. If you do not want new subfolders or files to automatically have the same permissions as the parent folder, you can change the default inheritable permissions.

To grant Inheritable Permissions for folders:

1. Set up sharing for your folder. Learn how to share folders.
   
   
2. Next to the folder you want to grant Inheritable Permissions, click the Share icon:
   Then click the Inheritable Permissions (see Figure 1).
   
   Figure 1: Click the Inheritable Permissions.
   
   
3. For each individual or group, check the Inheritable Permissions according to how you want future files and folders permissions to be created (see Figure 2). Learn more about permission types.
   
   Figure 2: Select Yes or No.
   
   
4. Select a scope for this change (see Figure 3):
   

   Scope	Permissions
   Apply changed settings to sub-directories and files	Only applies permissions that have changed to all sub-folders and files. All other permissions will not be changed.
   Overwrite all permissions on all sub-directories and files	Changes all sub-folder permissions to match the parent folder. This applies to all future and existing sub-folders and files within this folder.
   Only apply to this directory	Applies permissions to this folder only. All sub-folders and files created in the future within this folder will be granted permissions based on this folder's Inheritable Permissions.

   
   
   Figure 3: Select a scope for this change.
   
   
5. Click Apply Now.