Catering Policies and Procedures
Effective September 1, 2014
Please read the below information carefully before submitting your Catering Request Form.
All requests received after 3:00pm will be processed the following business day.
3 Business Days Notice
10 person minimum
Snacks and Pastries
Cold Breakfast Selections
Cheese, Crackers, Fruit, and Crudités
5 Business Days Notice
10 person minimum
Cold Hors D'Oeuvres
Cold Luncheon Selections
Your three- and five-day catering selections are carefully prepared to fit in with short notice. Everything needed for your on-site setup and serving is included. You may wish to check Heights Express for additional options. Three- and five-day catering does not include labor for clean up of the room, only the pickup of equipment. It is your responsibility to clean up the room. Any food left at the time of pickup will be disposed of by Catering Services.
12 Business Days Notice
25 person minimum
Stationary and Active selections
Hot Hors D'Oeuvres
Waited Breakfast selections
Linen, China, Glassware, and Flatware
Wait staff, Chef, or Bartenders
Alcoholic Beverage Service
Please see "Secure a Liquor License" for specifics regarding permits and timelines.
In order for us to serve you best and to get the correct items purchased, the options below need to be ordered a minimum of 12 days prior to any event. For initial planning purposes we will need an estimated guest count; however we understand that it is hard to know what your final guest count will be so far from the event, and as such will allow you to adjust guest number up to 3 days prior to the event (the day of the event is not counted as an active business day for this planning), when we will request a guaranteed number of guests. Please contact the Office of Event Management at 617-552-0311 for special pricing for groups under the minimum number.
If you are planning an event with alcohol, please review the Boston College policy on alcohol use. Alcohol Licenses may take up to 6 weeks to secure, thus we suggest that you contact Event Management at your earliest convenience.
To upgrade any event for use of china instead of scroll ware (paper/plastic), please speak with your event coordinator. The china upgrade cost is $7.00 per person. Any event over 400 guests may incur additional charges for china and linen.
To make your event run more smoothly, food deliveries are planned to arrive one-half hour ahead of the requested time to allow for set up. Please plan on having someone there to oversee this if it is a function without waitstaff. Charges for lost equipment will be billed to the sponsoring department. For events without waitstaff, Catering will use disposables whenever possible. Catering will pick up the equipment and any items left on the buffets, but is not responsible for the cleaning of the room.
In order for us to prepare and order properly, we request that a guaranteed figure of the exact number of guests to be served is submitted to us three business days before the event. Please note that the actual day of the event is not counted as an active business day for this planning. This will be the number you are billed for unless the event goes over the count. Any event over 400 guests may incur additional charges for china and linen.
We are happy to provide wait staff for your event. The minimum charge for each waitstaff is $120 for a 2 hour event, and $30/hr for each additional hour of service. Staffing levels may vary due to level of service expectations. Labor will be billed separately from the food. Gratuities are neither charged, nor expected by the waitstaff.
Bartenders are billed separately from food and waitstaff labor. The minimum charge for each bartender is $128 for 2 hours of service and $32/hr for each additional hour of service.
The minimum charge for each chef attendance is $140 for 90 minutes of service.
A surcharge of 25% may be added to orders received after the notice requested deadline for each level of service, or for final counts submitted later than the three business day deadline. We will do our best to accommodate last minute increases wherever possible. Please be aware that order submitted after 3:00pm or on weekends/holidays will be processed the next business day.
Due to health regulations, leftover food may not be taken from catered events.
Student Event Supervision Fee
Those rooms that are directly assigned to BC Dining have associated supervisor fees. If an additional supervisor is required, the fee will increase to $250.
Boston/Newton/Heights Rooms (used individually or collectively)
Stuart Snack Room
Faculty Dining Room
129 Lake Street Dining Room
Walsh Function Room
McElroy Main Dining Room
The Eagle's Nest
Lyons (Welch) Dining Room