Year End Expenditure Guidelines FY15
office of the controller
Welcome to the Year End Expenditure Guideline Web page. In compliance with standard audit procedures for Colleges and Universities, departmental guidelines for delivery of goods and services by May 31st have been established for the remainder of this fiscal year. Please review the guidelines with those individuals in your department who have budget and purchasing responsibilities within PeopleSoft.
The University's goal with these preliminary guidelines is to alert departments to fiscal year end dates and provide sufficient planning time to purchase goods and services for the current year using their FY15 budget funds. If you have any questions about the information on the Year End Expenditure Guideline Web pages, please contact Greg Moore at 2-3362.
Please see the FY15 Year End Information Presentation and contact Carolyn Donoghue at 2-8911 with any questions.
Important Deadlines for FY15
|April 10||Last day for FY15 requisitions for major equipment to be bid out|
All Purchase Orders with a due date of 2/28/15 or less will be closed
|April 29||Monthly Supplemental Temporary Budget Transfers & Supplemental Payment Requisitions|
Temporary Budget Transfers from Payroll Positions (Excluding Funds 120, 500 and 820)
|May 22||Purchasing Card Temporary Budget Transfers by 3:00 pm|
PeopleSoft Financials will be shut down at Noon for year-end processing. The following tasks should be completed on or before May29th for FY15:
Important Dates for FY16
|March 26||Begin review of previous year agreements|
|April 22||Create summer hires for students (Except Funds 2xx, 6xx)|
|April 30||Commitments for renewal pricing provided to vendors|
||PeopleSoft Procurement and Financials available for FY16|
||Purchasing Cards with FY16 funding available|