Welcome to the Year End Expenditure Guideline Web page. In compliance with standard audit procedures for Colleges and Universities, departmental guidelines for delivery of goods and services by May 31 have been established for the remainder of this fiscal year. Please review the guidelines with those individuals in your department who have budget and purchasing responsibilities within PeopleSoft.
The University's goal with these preliminary guidelines is to alert departments to fiscal year end dates and provide sufficient planning time to purchase goods and services for the current year using their FY '08 budget funds. If you have any questions about the information on the Year End Expenditure Guideline Web pages, please contact John Krieg at 2-4852.
Important Deadlines for FY '08
| April 18 | FY '08 Requisition for major equipment - To be bid out |
| April 30 | Monthly Supplemental Temporary Budget Transfers & Supplemental Payment Requisitions |
| May 1 |
Graduate Financial Aid - Payroll Stipends |
| May 2 |
Temporary Payroll Budget Transfers |
| May 15 | Graduate Financial Aid - Scholarship (Tuition Remission) |
| May 16 |
Weekly Supplemental Temporary Budget Transfers & Supplemental Payment Requisitions Temporary Budget Transfers - Restricted Account Codes such as Cost of Goods |
| May 23 | Department Functions - Functions organized through BOC or Dining |
| May 28 | Budget Transfers Related to Purchasing Cards |
| May 30 |
Vouchers, Requisitions & Expense Reports Vendor Purchase Order Invoices General PO's - Non Equipment Purchases (For goods received or services rendered in FY '08) Deposits to Cashier P-Card |
Important Dates for FY '09
| April 18 |
Budgets Loaded |
| June 2 | PeopleSoft Procurement & Financials Availability for FY '09 |
| June 3 | Purchasing Cards with FY '09 funding will be available |