Policies, Procedures & Forms
office of the controller
Information on various Boston College financial policies, procedures and forms is provided below:
Paying Independent Contractors, Employees, and Students:
Flowchart - How to pay a Student
Flowchart - How to Pay a Current Non Term Appointed Employee
Wiring Foreign Currency:
A Foreign Vendor Wire Configuration Form must be completed to set up a new foreign vendor in the University's wire system, or to update an existing foreign vendor's wire instructions.
A Foreign Vendor Wire Transfer Request Form must be completed for each payment to be made by wire. To expedite payment, please ensure the following:
- Valid chartstring(s)
- Sufficient funds are available in each chartstring
- All wire transfer request forms must be signed by two authorized department approvers
- NOTE: Wires to Russia, Japan, China, Middle Eastern countries and countries on the government sanctioned list, often require additional information for a wire to be processed. Please click on the link Western Union's Payment Formatting Guidelines for current information required to wire to a beneficiary in any country.
Please deliver the Foreign Vendor Wire Transfer Request Form, invoice and supporting documentation to the Controller's Office, 129 Lake St., Room 440 by 3:00 p.m. Friday for payment the following week.
Contact the Controller's Office at x. 2-3375 for forms and/or more information.
This section of the website outlines Boston College's payment card process. Key contact information and important documentation are included. This applies to cases where Boston College accepts payment cards, not for outgoing payments via "PCard".
Record Retention and Destruction:
Please visit the University Policies page for further information on Retention of University Documents and Records.
Plant Fund Policies & Procedures:
Gift Card Policy:
Red Flags Program:
Credit Card Accountability Responsibility and Disclosure Act 2009
If you are interested in obtaining a copy of the current Credit Card Marketing Agreement at Boston College, please write to:
140 Commonwealth Ave.
129 Lake St., Room 440C
Chestnut Hill, MA 02467