Your request for space is filled on a first-come, first-served basis. We will try to honor requests for a special facility, but will always reserve the most appropriate space for your event. The Bureau of Conferences reserves the right to move your event to another location, if deemed necessary.
After reading through our space reservation policies, you may begin the booking process by submitting a Space Reservation Request form.
ROOM SET UP AND EQUIPMENT
| > | The Bureau of Conferences requires three business days to secure a room set up, order a podium or table, etc. Any request submitted after the deadline is subject to approval. | ||||||||||||||||||||||
| > | Because storage space is limited on campus, the Bureau of Conferences is limited in its offering of tables and chairs. Much of the time it is necessary to rent equipment for your event. The hosting department is responsible for all cost incurred from the rental and loss of equipment. | ||||||||||||||||||||||
| > | Set ups completed during non-working hours will incur additional charges. The requesting department is responsible. | ||||||||||||||||||||||
| > | Room furniture changes made after the room is set will result in additional charges. | ||||||||||||||||||||||
| > | Customized dining room furniture layouts done in Dining Services Facilities which alter the normal dining room furnishings set up must be coordinated through the Bureau of Conferences and requires an additional charge. A guideline for costs are as follows:
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| > | Events held in Dining Services Facilities that involve NO food service are subject to additional charges to cover additional supervisors of the facility prior to, during and after the event. A supervisor's fee of $24.00 per hour will be charged for a minimum of four hours. |
AUDIO VISUAL
The Media Technology Services requires on-campus departments to contact them directly at ext. 4500. Keep in mind that Media Technology Services requires two weeks notice.
SMOKING POLICY
Boston College is a smoke free campus. Smoking is prohibited in all buildings.