Ordering Guidelines for events
5 Business Days Notice Requested - 10 person minimum
Snacks & Pastries
Cold Breakfast Selections
Cold Hors d'oeuvres
Cheese, Crackers, Fruit & Crudités
Luncheon Selections
Refreshments
Desserts
Your 5 day Catering selections are carefully prepared to fit in with short notice. Everything needed for your on-site set up and serving is included. You may want to check Eagle Express for more Options.
5 day catering does not include labor for clean up of the room, only the pick up of equipment. Clean up is your staff's responsibility. Any food left at the time of pick up will be disposed of by Catering Services.
12 Business Days Notice Requested - 25 person minimum
Stationary & Active Selections
Hot Hors d'oeuvres
Waited Breakfast Selections
Barbeques
Hot Buffets
Waited Meals
Alcoholic Beverage Service
In order for us to serve you best and to get the correct items purchased, the above options need to be ordered a minimum of 12 days prior to any event. For initial planning purposes we will need an estimated guest count, however we understand that it is hard to know what your final guest count will be so far from the event, and as such will allow you to adjust guest number up to 3 days prior to the event, when we will request a guaranteed number of guests. Please contact our sales office at 552-0311 for special pricing of groups under the minimum number.
This full service level of catering, unless otherwise specified, includes:
Linen table clothes
China, glassware & flatware
Bars (using plastic cups unless otherwise specified)
Wait staff (and bartenders if needed) as an integral part of these full service meals
GUARANTEE NUMBERS
In order for us to prepare and order properly, we request that a guaranteed figure of the exact number of guests to be served is submitted to us three business days before the event; this will be the number you are billed for unless the event goes over the count. A surcharge of 25% may be added to orders received after this 3 business day deadline. We will do our best to accommodate last minute increases wherever possible.
CANCELLATIONS
If you must cancel or postpone your event, please inform the Bureau of Conferences as soon as possible. If this is after the guaranteed numbers given 3 business days before, you will be billed for any expenses already incurred by Catering Services (a minimum of 25% of total bill).
HOURS OF OPERATION
Bureau of Conferences hours of operation are as follows: Monday through Friday from 8:30 a.m. to 5:00 p.m. To reach someone after hours, please call Support Services at 617.552.3505 or 617.552.1227.
HOLIDAY AVAILABILITY
We may not be available for service during official Boston College holidays and closedown dates. Please check with your Event Coordinator to find out about availability.
DELIVERIES
To make your event run more smoothly, food deliveries are planned to arrive one-half hour ahead of the requested time to allow for set up. Please plan on having someone there to oversee this if it is a drop function (that is when no wait staff are requested). Charges for lost equipment will be billed to the sponsoring department. Catering will pick up the equipment and any items left on the buffets, but is not responsible for the cleaning of the room.
WAIT STAFF LABOR
We are happy to provide wait staff for any events. If wait staff is not already part of the package they will be billed separately from the food. Gratuities are neither charged, nor expected by the wait staff.
For those events that include wait staff, additional charges may be incurred on events that run over the allotted time. For example, buffets and BBQ's are priced based on 1-1/2 hours for the event.
china service
To upgrade any event for use of china instead of scroll ware, please speak with your event coordinator. The cost of this is an additional $4.95 a person.
STUDENT'S EVENT POLICY
All students are required to first meet with the appropriate dean in O.D.S.D. and get the appropriate signed documents for approval. The Bureau of Conferences cannot assist any student who contacts them directly. Any student or student group wishing to plan an event should contact O.D.S.D. at extension 3280 for an appointment.
PAYMENT
All internal Boston College events will be paid by a University budget (account code 68150). Payment will be automatically deducted from your account by the Boston College Accounting Department. This chart string needs to be provided at the time of the original order.
If you have questions about payment, please call the B.O.C. office directly at 617-552-0311.
ADDITIONAL CHARGES
Special requests on any menu will gladly be accommodated; however, price adjustments may be necessary.
All prices are subject to the 5% Massachusetts Meals Tax where applicable.
EXTERNAL EVENTS
90% of the overall quote is due 5 business days before the event. The remainder and any additional charges will be invoiced after the event and is due upon receipt. A tax exempt form must be filed prior to the event.
LEFTOVERS
DUE TO HEALTH REGULATIONS, LEFTOVER FOOD MAY NOT BE TAKEN FROM CATERED EVENTS.
We strive to keep leftovers to a minimum, but in the event that the guarantee count exceeds the actual count we make every effort to donate viable leftovers to the Greater Boston Food Bank per the various Board of Health regulations and the policies of the GBFB.