Produced by: Internal Audit (617) 552-8689
Internal Audit tracks requirements for the University’s various federal, state and local compliance regulations, as well as University policy. In order to improve our recording process, we implemented a database, under which compliance records can be updated online by the responsible area.
The Compliance Database consists of approximately 260 records which are processed, maintained and completed by responsible departments throughout the University. Each filing requirement is contained in a separate record which provides information on the document title, summary description, due date, and the responsible Boston College signatory. These records consist of reporting requirements, licenses and/or permits, BC policy requirements, and/or specific filing of forms.
The Compliance Database contains many compliance disciplines such as: environmental, health and safety, research compliance, export controls, financial reporting requirements, and athletic compliance.
On a quarterly basis the Manager, Compliance Audits follows up on all applicable areas that were required to certify and update their compliance records for that time period. The review includes interviews with the responsible area manager, review of compliance records and documentation, and verification of data accuracy. The area managers have on-line access to the compliance database and are responsible to update their applicable compliance records.
To assist us in maintaining the accuracy of our database please let us know about any compliance requirements that you are responsible for that may not be included in the compliance database.
For updates, questions, and information on the upcoming compliance forum (to be held early 2012) please contact Shay Atar at Ext. 2-3294 or by email to firstname.lastname@example.org.
This has been a busy year in compliance policy development. Please see the following policies that were approved in the past year. The new revision to the Intellectual Property Policy will be forthcoming very soon as well.
With the increase in mobile technology and the ease of accessing University email and data, here are some smart tips that will protect both your personal data and University information in the event your device is lost, stolen, or hacked into:
1. Keep your screen password-protected with complex passwords.
2. Set a PIN for your SIM card, if possible.
3. Enable the “erase data” and “autolock” features, if available.
4. If you lose your device, notify your provider and the University immediately.
5. Turn off Bluetooth and GPS functions if you are not using them.
6. Do not save sensitive data such as bank account, credit card, or password information.
7. Do not store University email that may contain sensitive information on your device.