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Association By-Laws

lastest revision: May 16, 2013

Boston College Association of Retired Faculty

Article I – Name

The Boston College Association of Retired Faculty (BCARF), organized as a non-profit association, is governed by its bylaws.

Article II – Purposes

The mission of the Boston College Association of Retired Faculty is to maintain an ongoing relationship with the University that will provide retirees with the opportunity to (1) serve the retired faculty, (2) serve the University, (3) serve the community and the larger society, and (4) promote collegiality among retired professors for personal enrichment and active service.

Article III – Membership

Regular Members

A faculty member of Boston College, including an adjunct faculty member, who has continuously served full-time for fifteen or more years, automatically is eligible to become a regular member of the Association at the end of the academic year in which s/he formally retires from active service to the University. Teaching an occasional course or performing another short-term post retirement assignment within Boston College does not delay this entitlement.

   All regular BCARF members are entitled to participate in all activities of the Association, to vote for Officers and Members-at-Large of the Executive Committee, and to hold such officesupon election by the membership for the terms, and subject to the total time limit, set forth in Article V of the bylaws.

Honorary Members

Association members may propose to the Executive Committee for approval the names of retired university administrators who have made major contributions to the University and the BCARF. Honorary members may participate in all programs and activities of the association, but may not vote or hold office.

Article IV – Association Management

The affairs of the Association are the responsibility of the membership, administered by the Executive Committee, with day-to-day management by its officers.

Article V – Executive Committee

The Executive Committee includes four elected Officers, two elected Members-at-Large, and the immediate Past-President, a total of seven members. The Jesuit Liaison is invited to participate in Executive Committee meetings with voice but without vote.  Chairs of committees may be invited to attend Executive Committee meetings as appropriate, with voice but without vote.

Officers are the President, Vice-President, Secretary and Treasurer, all of whom shall be elected to serve for a term of two years and may be re-elected once. The President and Secretary shall be elected in odd years and the Vice President and Treasurer
shall be elected in even years.

 One Member-at-Large shall be elected annually for a term of two years and may be re- elected once.

 Term of Office: The term of office on the Executive Committee shall be limited to two consecutive terms in the same position.

 Election of all Officers and Members-at-Large will be held at the Annual Meeting of the Association, which will occur at the final meeting of the Association in May each year. The term of those elected commences on June 1 as the outgoing Executive Committee
term ends following a transition meeting of orientation.
The immediate Past President will serve ex-officio on the Executive Committee for one year.

 A Nominating Committee of at least three members recommended by the President, and approved by the Executive Committee, shall nominate candidates annually for each of the positions whose terms are expiring. It shall also nominate at least one candidate for any other expiring term. Association members may submit nominations to the Nominating Committee for any vacancies no less than two months in advance of the Annual Meeting. To be nominated, a member must have expressed a willingness to actively serve if elected. The slate prepared by the Nominating Committee, along with any additional nominations will be distributed to the BCARF membership at least thirty days in advance of the Annual Meeting in order to provide the opportunity for informed voting.

 Vacancies occurring for any reason before the completion of a term of office shall be filled for the remainder of that term by a majority vote of the Executive Committee.

 The Executive Committee has the power to make and amend rules for its own procedures, as long as they conform to these bylaws. It shall keep a written record of such new or changed procedures.

 An Executive Committee member who is absent for more than three consecutive meetings without notice shall be considered to have resigned.

Article VI – Duties of Officers and Executive Committee

 The Officers are the leaders of the Association and the primary liaison with the University Administration through the Office of the Provost and Dean of Faculties as well as with the Office of the Vice President of Human Resources. The President and members of the Executive Committee will seek varied means to build the Association into an active and vibrant organization of retired academic colleagues of Boston College, focusing on achieving the four purposes articulated earlier in the mission statement in these bylaws. Every opportunity will be undertaken to nurture and strengthen a mutually beneficial relationship with the University.

 Specific duties include but are not limited to the following:

 The President shall:

1.     Call and preside at all General Meetings of the membership and of the Executive Committee.

2.     Exercise day-to-day management of the Association.

3.     Appoint Chairs of committees, subject to approval of the Executive Committee.

4.     Be an ex-officio member of all committees, except the Nominating Committee.

5.     Recommend candidates of the Nominating Committee for approval by the Executive Committee.

6.     Perform such other duties as required by the Executive Committee.

 The Vice-President shall:

1.     Act in the absence of or during the incapacity of the President.

2.     Accept other responsibilities as may be agreed upon by the President and Vice-President.

 The Secretary shall:

1.     Provide the Executive Committee in a timely manner with minutes of meetings of the Executive Committee, annual meetings of the Association and, when requested, other meetings of the General Membership.

2.     Maintain a current list of all retired members of the Boston College Association of Retired Faculty, including name, address (including phone and email), department or school from which retired.

3.     Perform other duties as may normally be part of the office of Secretary or as assigned by the President or Executive Committee.

 The Treasurer shall:

1.     Maintain accurate financial records of the Association, and render periodic financial reports as requested at Executive Committee meetings.

2.     Maintain an effective liaison with the Office of the Provost and Dean of Faculties to assure adequate financial resources are available to fund activities of the Association.

3.     Annually prepare a draft budget for the following year for consideration and adoption by the Executive Committee at its last meeting prior to the Annual Meeting of the Association.

4.     Perform other duties as may normally be part of the office of Treasurer or as assigned by the President or Executive Committee.

 The Members-at-Large shall:

1.      Assist with programming for general meetings by identifying and hosting speakers.

2.     Perform other such duties as may be assigned by the Executive Committee.

 The Jesuit Liaison shall:

1.     Participate in the meetings of the Executive Committee with voice but without vote.

2.     Serve as liaison between the BCARF and the Jesuit Community.

3.     Represent the BCARF and Jesuit Community at wakes and/or funerals of retired faculty.

4.     Serve as coordinator of the BCARF program to visit Jesuits at Campion Health Center.

5.     Perform such other duties as may be assigned by the President or Executive Committee.

article vii – Meetings

 The Executive Committee will meet monthly, except for July and August, for the purpose of transacting the ongoing business of the Association.

 The Association’s Annual Meeting of the membership will be held during May each year. Officers and Members-at-Large of the Executive Committee will be elected, and such other business of the Association as determined by the President and/or the Executive Committee will be conducted. Written notification of the Annual meeting will be provided to all members at least ten working days in advance of the meeting.

 General meetings of the membership will be held during the University’s academic year. Meeting notices, including a tentative agenda will be emailed or mailed to all Association members at least three weeks in advance of a scheduled meeting.

 Subcommittees of the Executive Committee may be created as needed.

 All meetings of the Association are governed by Robert’s Rules of Order.

article VIII – AMENDMENTS TO the bylaws

 The Executive Committee will initiate a review of these bylaws every three years. Amendments to these bylaws may be made by a majority vote of members at an Annual Meeting of the Association. Proposed bylaws amendments must be mailed to all Association members at least ten working days prior to an Annual Meeting at which they are acted upon. Once an amendment is duly approved, it becomes effective immediately.

Approved November 30, 2006

(Revised March 27, 2007)

(Revised May 14, 2009)

                                                                  (Revised May 16, 2013)