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Graduate School of Arts and Sciences

New Hire Information

 

All hiring processes for the Fall semester must be completed by September 8, 2014. Students who complete the hiring process after this date will miss the first payroll run and will not receive their September stipend payment until the October payroll run.  Any questions regarding the procedures outlined below should be directed to the Human Resources Service Center (HRSC) located at 129 Lake Street. Contact HRSC by phone at (617) 552-4772.

 

Instructions for US Citizens and Permanent Residents

Bring the following ‘New Hire Forms’ to the Human Resources Service Center (HRSC) located at 129 Lake Street on the Brighton Campus.  

Completed I-9 Form

ID/Employment Eligibility Documents

Completed M-4 Form

Completed W-4 Form

In addition, you need to sign up for payroll direct deposit.  This is done online through the AGORA portal.  Please use the link below for instructions on setting this up.  Direct deposit for stipend payments is required by the University.

Direct Deposit Enrollment Information

 

Instructions for International Students

1) Register for Courses – Consult your department for information on course registration.

2) Visit the Office of International Students & Scholars in Maloney Hall Room 249.  The OISS will review your visa paperwork and verify that you have registered for courses.  You will then be provided with a letter stating your eligibility to work at Boston College and instructions on applying for your Social Security Card.

3)  Only after completing Steps 1 and 2, bring the following to HRSC at 129 Lake Street on the Brighton Campus.

a)  Completed hire forms (Section 1 of the I-9 Form, the Personal Data Form, Form W-4, and Form M-4) 

b)  Original visa paperwork (visa, I-94 card or electronic printout, and I-20 or DS2019)

c)  The original letter you received from OISS in Step 2

d)  Social Security Card (If you have not received your SSCard, you may bring your official receipt from the Social Security Office and your Social Security Number).  If you have already applied for your Social Security Card, but you do not have your Social Security Card or your official receipt from the Social Security Office and Social Security Number, you should still bring items 3a to 3c to HRSC at 129 Lake Street on the Brighton Campus.

e) Original documents that establish your identity and employment eligibility (see link for valid id information) 

In addition, you need to sign up for payroll direct deposit.  This is done online through the AGORA portal.  Please use the link provided for instructions on setting this up.  

 

Payment Schedule

Service Stipends are paid in eight installments during the months of September through December and February through May on the 16th of each month.  Please note that there is no payment in January.  Direct deposit for stipend payments is required.

Non-Service Stipends are typically paid in two installments, Sept. 15th and Jan.12th.  Please note that fellowship payments cannot be directly deposited, and must be picked up at the Accounts Payable Office at 129 Lake Street on the Brighton Campus.

 

Tax Information

Stipends are subject to tax withholding for all students.

Fellowships for U.S. Citizens and Permanent Residents of the U.S. are not subject to tax withholding.  Although your fellowship is not subject to tax withholding, please note that per Section 117 of the Internal Revenue Code, qualified scholarship aid received in excess of tuition and fees, books, supplies, and equipment required for the program of study is taxable income.  Therefore, fellowships must be declared during federal income tax filing.

Fellowships for International Students may be subject to tax withholding.  Please contact the Human Resources Service Center (HRSC) at (617) 552-4772 if you have any questions regarding the tax treaty status of your country of citizenship.  Although your fellowship may not be subject to tax withholding, please note that per Section 117 of the Internal Revenue Code, qualified scholarship aid received in excess of tuition and fees, books, supplies, and equipment required for the program of study is taxable income.  Therefore, fellowships must be declared during federal income tax filing.