Travel Reimbursements
department of psychology
Guidelines for Travel Reimbursements
Travel requests must be accompanied by a completed and signed expense report form with a source of funding indicated.
Attach the following to the travel expense report:
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Original receipts for all travel expenses, including airfare, hotel and car rental, and all individual expenses that exceed $25.00. Turn in your receipts loose, not taped or stapled. |
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Original airline boarding passes for all flight segments |
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Itemized hotel bills |
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Original badge for attended conferences |
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Copy of the rate per day for the area traveled for meals paid on a Per Diem |
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Foreign travel receipts must be accompanied by a credit card statement showing the converted rate or, if paid in cash, a foreign exchange rate. Oanda currency converter |
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When using your private automobile for transportation, an accurate record of miles traveled can be obtained through MapQuest. BC uses the federal guideline for the mileage rate. |
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When paying any expenses by credit card, please provide paperwork showing payment (a receipt with credit card number or a copy of the card statement). |
Additional Guidelines for Travel Reimbursement from a Grant
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Airline travel must be on a US air carrier when possible. For a waiver, see Fly America Act. |
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Alcohol, entertainment, and minibar purchases are not allowed. |
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Telephone calls related to a project are allowed. |
Travel Forms
Expense Report Form (PDF)
Travel Advance Form (PDF)
Grant Okay to Pay Form (Excel)