Financial Services
college of arts and sciences service center
Travel and Expense Reimbursement
- Reviews expenditures for accuracy and policy compliance
- Organizes/prepares travel and expense reports, and processes all expense vouchers in PeopleSoft
Budget Management
- Works with departments to develop annual budget proposals
- Yearly Budget Forecasting: reviews previous year’s budget, makes adjustments based on new needs, coordinates with Procurement to plan for large dollar (over $5,000) purchases and submits proposed budget to Dean and Provost; provides the department chairs with regular, meaningful information about their budgets; facilitates the academic budget process that has been established by the Provost’s Office
- Scheduled Budget Review/Management: reviews department budgets and makes any changes needed; provides department chairs and PIs with regular, meaningful information about their budgets; facilitates the academic budget process that has been established by the Provost’s Office
- Analyzes monthly budget and provides financial consulting/expertise for reviewing and discussing budget projections and forecasting
- Assists with ad-hoc budgeting matters associated with projects and initiatives
- Provides expertise and support for transfers performed in both Service Center and departments
Financial Reporting/Management
- Providing the deans, chairs, principal investigators (PIs) and department staff with accurate, consistent and meaningful financial data/analysis and support on a monthly basis and as needed
- Responds to standard and ad-hoc financial requests
- Adheres to and promotes financial guidelines and policies (including year-end, payment cards, etc.)
- Coordinates all cash and accounts receivables
- Acts as liaison between departments and Cash Services
Procurement
- Processes purchasing requisition and facilitates workflow through other departments for approvals and sourcing
- Receives invoice from vendor and initiates payment process and purchase order reconciliation
- Processes of vouchers for non-PO/non-PCard purchases
- Reconciles PCard accounts
- Enters all PeopleSoft transactions: Requisitions, Vouchers, PCard set-up (when needed)
- Adheres to and promotes all University policies regarding procurement
- Resolves procurement issues: PO and PCard reconciliation; payment issues
In-depth information about Financial Services procedures:
Financial Reporting
Budget Management
Travel and Expense Reimbursement
Procurement
Accounts Receivable