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Access to Student Educational Records

faculty handbook

Boston College has committed itself to protect the privacy rights of its students and to maintain the confidentiality of its records. In addition, the University endorses and complies with the Family Educational Rights and Privacy Act of 1974, a federal statute that affords students certain rights with respect to their education records. Agora, the University's web-based access system, provides faculty with personalized menus of student and course information including capabilities to:

  • manage courses—class lists, photos of enrolled students
  • communicate with students in classes—e-mail and voicemail
  • advise students—retrieve a list of all advisees, advisee course history, degree audit, simulated degree audit, and BC directory information
  • access the BC Personnel Directory—local/home addresses, telephone numbers, voicemail, e-mail, and photos.

Student records obtained for academic purposes are considered privileged communications to be used for educational purposes only and may not be disclosed to other individuals within or outside the University. Advisors should be sensitive to the confidential nature of student records, both in their storage while in use and in their disposal when no longer in use. View Student Services' Confidentiality of Student Records. Faculty, other than the student's advisor, seeking access to a student's transcript should request the transcript from the student. Student Services maintains official student college transcripts and permanent academic records. The academic dean in each school/college maintains student academic files. Information about a student should be released only to the student. All other questions should be referred to Student Services or to the student's academic dean.