Financial Forms

All forms are PDF files (Adobe Reader required). For your convenience, you can download the form, type in the information and print them.

BC Student Reimbursement Form

This form is used to request a reimbursement to a Boston College student for a Registered Student Organization expenditure (RSO). This form should NOT be used to request payment to a BC student for services rendered.

Expense Report Form

This form must be completed and submitted with the Employee Payment Form or BC Student Reimbursement Form for all travel related expenses.

Award or Honorarium Form

Use this form when requesting payment of an award to a student or an honorarium to a scholar. This form should NOT be used for payment for any other services.

Outside Vendor Payment Form

This form is used to request a payment for goods or services to an external company or organization.

BC Employee Payment Form

This form is used to reimburse a BC Employee or to pay for services to a full-time Boston College Employee from a department fund or from a Registered Student Organization account.

Transfer Form

This form is used to move funds from one Registered Student Organization (RSO) chartstring to another RSO or department chartstring. For example, this form can be used if two RSO are co-sponsoring an event.

Please Note: Student Affairs departmental transfer requests must be submitted by sending an e-mail to sabsc@bc.edu. DO NOT USE the Transfer Form when submitting a transfer for departmental request.

 Purchase Order Form

This form is used only for purchases over $5,000.00. A Purchase Order (PO) is a payment agreement between a buyer and a vendor. No cash is required in advance. The vendor will invoice BC for payment after the service is rendered. This is a great option for paying large expenses if the vendor accepts PO numbers.

Please Note: Student Affairs departmental transfer requests must be submitted by sending an e-mail to sabsc@bc.edu. DO NOT USE the Transfer Form when submitting a transfer for departmental request.

Forms Restricted for Departmental Use

Travel Advance

Use this form to request funds for expenses related to an event that has not yet occured. This form is restricted for use only by full-time BC employees.

Equipment Form

Use this form to request equipment such as cash bags and cash boxes for events.

Deposit Form

Deposits are prohibited by the Student Programs Office (SPO) for Registered Student Organizations (RSO) without prior SPO advisor approval. eMarket is the preferred method to use for revenue collection. Click here for more information and see your SPO advisor. If eMarket is not an option, all revenue (membership dues, event revenue, donations, etc.) must be submitted for deposit into the RSO accounts as soon as possible.

Other Helpful Financial Forms

Budget Balance Sheet

This form can be used to track your registered student organization revenue and expenditures.

Important Note for Club Events and Activities

Financial forms must be approved by your SPO advisor, ORL's Assistant Director or GSA Financial Director prior to submitting to the SABSC.