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Department Financial Forms

Student Affairs Business Service Center

All forms are PDF files (Adobe Reader required). For your convenience, you can download the form, type in the information and print them.

These forms are restricted to Student Affairs Division Departments use only, Registered Student Organizations (RSOs) submit your requests through: www.bc.edu/MyBC

Payment Forms

P-Card is the preferred method of payment, if a P-Card could not be used, select, below, the correct form to reimburse an expense or a pay for a good or a service:

BC Employee Payment Form

This form is used to reimburse a BC Employee or to pay for services to a full-time Boston College Employee

BC Student Reimbursement Form

This form is used to request a reimbursement to a Boston College student for a BC related expenditure. This form should NOT be used to request payment to a BC student for services rendered

Travel Advance

Use this form to request funds for expenses related to an event that has not yet occurred. This form is restricted for use only by full-time BC employees. After the trip is completed, the employee must fill out an Employee Payment Form to reconcile the travel advance against the total expenses for the trip

Expense Report Form

This form must be completed and submitted with all travel related expenses (and attached to the reimbursement form)

Outside Vendor Payment Form

Use this form to request a payment for goods or services to an external company or organization

Student Hire Form

Use this form to hire a student assistant. This form should not be used for reimbursement, compensation or award

BC Student Hire and Payment Form

Use this form to request a payment to a BC student for a service performed. This form should NOT be used for reimbursement, compensation, or award. If the student never worked for BC, they will have to follow instructions provided by Student Services on the form

Award or Honorarium Form

Use this form to pay an award to student or an honorarium to a professional for services

Transfer Form

Use to move funds from one chartstring to another chartstring. For example, this form can be used if two departments are co-sponsoring an event

Purchase Order Form

This form is typically used for purchases over $5,000.00 or for transportation services such as a bus. A Purchase Order (PO) is a payment agreement between a buyer and a vendor. No cash is required in advance. The vendor will invoice BC for payment after the service is rendered.

Revenue Collection

eMarket is the preferred method for revenue collection. If eMarket is not an option, submit an Inquiry Form to the SABSC for another alternative.

eMarket Request Form

Source Information

eMarket Reconciliation Form

Equipment Form

Use this form to request equipment such as cash bags and cash boxes for events

Deposit Form

Use this form to deposit cash, checks or other forms of revenue collected.