Department Financial Forms
Student Affairs Business Service Center
These forms are restricted to Student Affairs Division Departments use only, Registered Student Organizations (RSOs) submit your requests through: www.bc.edu/MyBC
P-Card is the preferred method of payment, if a P-Card could not be used, select, below, the correct form to reimburse an expense or a pay for a good or a service:
This form is used to reimburse a BC Employee or to pay for services to a full-time Boston College Employee
This form is used to request a reimbursement to a Boston College student for a BC related expenditure. This form should NOT be used to request payment to a BC student for services rendered
Use this form to request funds for expenses related to an event that has not yet occurred. This form is restricted for use only by full-time BC employees. After the trip is completed, the employee must fill out an Employee Payment Form to reconcile the travel advance against the total expenses for the trip
This form must be completed and submitted with all travel related expenses (and attached to the reimbursement form)
Use this form to request a payment for goods or services to an external company or organization
Use this form to hire a student assistant. This form should not be used for reimbursement, compensation or award
Use this form to request a payment to a BC student for a service performed. This form should NOT be used for reimbursement, compensation, or award. If the student never worked for BC, they will have to follow instructions provided by Student Services on the form
Use this form to pay an award to student or an honorarium to a professional for services
Use to move funds from one chartstring to another chartstring. For example, this form can be used if two departments are co-sponsoring an event
This form is typically used for purchases over $5,000.00 or for transportation services such as a bus. A Purchase Order (PO) is a payment agreement between a buyer and a vendor. No cash is required in advance. The vendor will invoice BC for payment after the service is rendered.
eMarket is the preferred method for revenue collection. If eMarket is not an option, submit an Inquiry Form to the SABSC for another alternative.
Use this form to request equipment such as cash bags and cash boxes for events
Use this form to deposit cash, checks or other forms of revenue collected.