Financial information and forms for Boston College
Employees and Students

Accounts Payable

Direct Deposit for Students-if a student is not signed up for Direct Deposit, please complete the Student Direct Deposit Form
Direct Deposit for Employees-if an employee is not signed up for Direct Deposit please complete the EFT Authorization Form

e-Market (or Cash Net)

e-Market request form-Please allow at least 2 weeks from the time of your request for your e-Market site to be operational
e-Market or Cash Net Policies

Expense Report-please fill out this form when reimbursing an employee or student and attach any relevant receipts

Procurement

P-Card Policy
P-Card User Guide
P-Card Questionnaire -this quiz must be completed by all employees and students requesting a P-Card
New!  P-Card online lab for P.S. financials, online lab for cardholders and online lab for departmental p-card administrors

Supplemental Payment forms for Employees
When filling out a Supplemental payment form for work that an employee has done for another department and beyond his or her normal duties, please include the answers to these questions on the form:
1.  When was the work performed?  During the 9:00-5:00 work day or evenings/weekends
2.  How many hours were worked?
3.  Please include a detailed description of services rendered
4.  How was the payment amount determined?

Travel

Travel Advance - when paying an employee or student, in advance, for a University sponsored trip or event
Travel Advance Reconciliation - Travel Advances MUST be reconciled, with the proper receipts, including boarding passes if traveling by plane, upon return of the traveler
Travel Expense - to fill out for reimbursement for any University travel related expenses
Travel Best Practices- please read this document recommended by the Accounts Payable Office
International Currency conversion.  Use this link to transfer dollars into International currency

Financial Information & forms for paying outside
Vendors, Companies  & Individuals for Services

Please note: This past year Procurement requires the Independent Contractor form for all Honorarium requests.  That is separate from the W9 which will add the person to the vendor list, so both are needed

Accounts Payable

NEW!  Authorization for for Direct Deposit for Boston College Vendor Payments.  Dowload a copy here.

Sole Source Justification form - This form must be filled out if no other person or company can perform the service that your department requires

*NEW W-9 - BC's W9 form is now available online and should be completed by all new suppliers. This must be submitted if the vendor(a person, company or organization) is not in PeopleSoft. Please also review and fill out the Independent Contractor Policy (see below) for all persons who are vendors if Boston College has not paid your vendor in more than a year.  
W-8Ben - this form, for vendors outside of the United States, must be submitted if the vendor is not in PeopleSoft and faxed or emailed to the UMMSC
Review the Independent Contractor Policy on the Controller's website and then fill out the Independent Contractor Questionnaire

Honorarium - to fill out when paying a speaker.  If this speaker has not previously been paid by Boston College, please have them fill out and submit to the UMMSC a W9 or a W8Ben (see links above)

Voucher form - this form should accompany any invoice or paperwork related to paying an outside vendor.  If this vendor has not previously been paid by Boston College, please have them fill out a W9 or a W8Ben (see links above)

Questions?  Call the UMMSC at 2-2283 or email mm.service@bc.edu