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University Mission and Ministry Service Center

an office in the division of university mission and ministry

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The University Mission and Ministry Service Center staff provide Division members time sensitive, professional, reliable customer support for financial reporting, budget manangement, People Soft processing, P-Card management, grant administration, human resources support, web services, and event planning. 

If the information that you need is not included in the links below, please fill out a Submit a Request form and a staff person will reply to you promptly.  If you have any questions please feel free to call (ext. 2-2283) or email the Service Center.


Forms for Boston College
staff and students

file

The Conference Card program will have some major changes forthcoming as a result of implementing needed internal controls and to meet IRS tax requirements.   All existing conference plans will continue to operate through the remainder of this fiscal year, May 31, 2014. 

The new procedures for the Conference Card program will require completion of a new application, definition of the program and business purpose, and authorization/sign off from a department administrator.   There will be no carry forward of unused balances at fiscal year-end (May 31).   Beginning in the next fiscal year, plan holders may request refunds of any unused conference card funds by May 1.  These refunds can only be made to the chartstring charged when setting up the conference card.  At the end of each fiscal year, any remaining balances on conference cards will be returned back to the department budget.   A new account (68160-Conference Card) has been established to identify the activity beginning FY15.  This account will still budget check to 64001 – General.

In order to maintain or receive a Conference Card for use beginning June 1, 2014, please complete a Conference Plan Application (conference card link) and submit it to the Mission and Ministry Service Center in Brock House so that it can be reviewed and sent to Auxiliary Services.  Both Auxiliary Services and the Controller’s Office will review the application and determine if a conference plan is appropriate.  In order to ensure that the application is approved in time for its use as of June 1st, applications must be sent to the Service Center by February 21st.

For individual or ad hoc department usage, the Purchasing (P-Card) Card should now be used.  All Dining units can accept the P-Card as a form of payment.  As a reminder, the Purchasing Card is only to be used for University business related costs.  Documentation as to the nature of the business expense and attendees will need to be provided, along with the register receipt, and reconciled on your monthly pcard statement.

As the Conference Card program continues to be evaluated, further changes may be forthcoming.   

Please call or email the Service Center at 2-2283 or mm.service@bc.edu with any questions.


DEPOSIT FORMS for service trips

DIRECT DEPOSIT FORMS for employees

DIRECT DEPOSIT FORMS for student workers

E-MARKET (CashNet) request

EXPENSE REPORT FORM

P-CARD INFORMATION

--NEW PCard Agreement-This form needs to be signed by your Director or Fran Piscatelli and taken with you when you pick up your pcard.

SUPPLEMENTAL FORMS for employees

TRAVEL FORMS and information

Forms for off-campus vendors
and contractors

DIRECT DEPOSIT FORMS for vendors

HONORARIUM FORMS

INDEPENDENT CONTRACTOR policy

INDEPENDENT CONTRACTOR questionnaire

SOLE SOURCE JUSTIFICATION FORM

VOUCHER FORM

W-9 - This link leads you to the Procurement page, Doing Business with Boston College.  Please scroll down and choose the W-9 option.

W-8Ben -International Vendor Form

file

Please read the University's policies related to the use of information, technology and regulatory compliance as well as ethical behavior. 

Please read the Administrative Policies related to financial guidelines and other administrative policies.

The Ethical Hotline is in place to ensure departmental personnel could identify and report any unlawful or improper use of University funds and/or fradulent activities.
To Learn more, click here www.bc.ethicspoint.com