How do I book a classroom for a semester?
- All semester bookings should be made by your department through Student Services.
- Any ad-hoc bookings can be made through the IML at 617.552.4659.
How to view IML room calendars in Exchange
This guide will explain how Faculty and Staff can view bookings in the five IML classrooms on the BC campus using Outlook or Outlook Web Access. Each room has been assigned its own calendar; the names of these calendars are as follows:
- O’Neill 245 oneill245ides
- O’Neill 254 oneill254ides
- Campion 131 campion131ides
- Carney 033b carney033ides
Outlook Web Access (OWA)
Sign into OWA using your BC credentials. From the main window, click “Calendar” on the top left of the page. The screen below should appear:
On the top left, click “New Meeting Request.” In the “Resources” field, enter the name of the desired classroom [see list of names above]. Enter the date and time you would like to book the classroom.
Click the “Scheduling Assistant” tab. This window will show you if the room is available during the time requested, as well as some other possible times when the room might be available.
After viewing the scheduling assistant tab, please either go back to the “Appointment” tab to view more classrooms or click “Cancel” on the top bar. This will make sure the IML does not receive a booking request from you.
Please note: this guide assumes that Outlook has already been properly configured for use. ITS has a detailed guide for completing this process available on their website. To view IML calendars from Outlook, open Outlook and click the “Calendar” tab on the bottom left. Click the “Meeting” button on the top toolbar. Once the meeting window appears, click the “Scheduling” button. Click the + sign next to “Add New” in the Scheduling Assistant window. This will bring up the Contacts Search window. Type in the name of the room for which you would like to check availability.
Click the “Resource” button and close the Contacts Search window. Enter the date and time you would like to book the classroom. The availability of the classroom will now appear in the form of a calendar below.
Once you have checked the availability of the room, please click “Cancel” in the top bar to make sure the IML does not receive a request to book the room. To go about booking the room, please call the IML at x2-4659.
Who is eligible to request a booking of a classroom?
- Any BC faculty or staff person may request a classroom booking. Some of the classrooms, however, are used for specific disciplines, so those disciplines would take precedence for a semester booking.
Do I need an orientation to the classroom?
- Yes. If you have never used the classroom before, it is a good idea to become familiar with the workstations, projection system and peripherals at least 2 weeks prior to your scheduled class. Also, because the room is locked down, Please contact the IML at 617.552.4659 and MTS at 617.552.4219 at least 2 weeks prior to your semester booking to arrange a room orientation. Having both an IML tech person and an audiovisual staff member from MTS is a better way for you to learn the classroom thoroughly.
- Please note: Access codes to the classrooms are only to be given to the faculty/staff member teaching a semester class. The code should not be given out to students. No students are allowed in the classrooms without the benefit of an instructor.
Who can I talk with regarding getting additional software on the workstations?
- Software questions
- Please note: We ask that you give us at least 2 weeks prior notice if you need additional software added to the machines.
What if I have a problem after 5:00 pm in the classrooms?
- Don’t panic. Help is just a phone call away.
- There is someone on duty at the IML 617.552.4659 until 9:30 pm during the academic year and someone from MTS 617.552.4219 until 10:00 pm to assist with your classroom/projection problems.
As a student I would like to do my homework in the classrooms that I partake in, but the door is always locked.
- No students are allowed in the classrooms without an instructor. The CTRC in O’Neill is available for use.
Can students save their work on computers in the classrooms?
- Students should save their work to a thumb drive. They classroom machines are cleaned periodically.