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Information Technology Services

Limiting Access to Your Files and Sharing with non-BC People

myfiles@bc

You can use tickets to limit access to a file by length of time or number of visits. You can also use a ticket to share  files with non-BC users and to allow temporary access to your files without editing a file's permissions. On this page, earn how to:

Create Tickets to Limit Access to Your Files and Share with non-BC Users

  1. Locate the folder where your file is.
    NOTE: Learn about navigating folders.
  2. Check the box next to the file, then click Manage (see Figure 1).
    Figure 1
    Figure 1
  3. Select the Tickets link (see Figure 2).
    Figure 2
    Figure 2
  4. Click New Ticket (see Figure 3).
     Figure 3
    Figure 3
  5. On the new ticket page (see Figure 4):
    • In Define Permissions, select whether to allow Viewer (Read-Only) or Contributor (Read, Write, and Delete) access to this file.
    • In the Lifetime options, select whether to allow Unlimited visits or Limited visits. If you are sending BC Confidential data, please limit the Lifetime to no more than thirty days.
    • You can also enable a password, so only visitors that know the assigned password can view the files. If you are sending BC Confidential data, please choose a strong password:
      • At least eight alpha-numeric characters in length
      • Containing a mixture of numbers, upper-case and lower-case letters
  6. Click OK.
    NOTE: Learn more about the types of permissions you can grant.
    Figure 4
    Figure 4
  7. Check the box next to the ticket you want to share, then click Email (see Figure 5).
    Figure 5
    Figure 5
  8. Following normal emailing instructions, click Send.
    NOTE: Learn how to email links to your files.

Viewing or Deleting Tickets

  1. Locate the folder where your file is.
    NOTE: Learn about navigating folders.
  2. Check the box next to the file, then click Manage (see Figure 6).
    Figure 1
    Figure 6
  3. Select the Tickets link to see a list of tickets for the file (see Figure 7).
    Figure 2
    Figure 7
  4. Check the box next to the ticket you want to delete, then click Delete (see Figure 8).
     Figure 8
    Figure 8