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Information Technology Services

Email Links to Shared Files and Folders

myfiles@bc

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NOTE: The email will contain a link to the shared file. The actual file will not be attached.

 

Emailing BC Users

To email a link to a file or folder:

  1. First check your email settings by clicking Setup from the header.
  2. From Email Settings, select either (see Figure 1):
    MyFiles@bc (Xythos) Web-based Email Solution (to send MyFiles@bc emails from your BC email account).
    -OR-
    My Default Email Client, then choose your computer's email client (to send MyFiles@bc emails from your desktop email client.) 
    Figure 1 
    Figure 1.
  3. Click Apply.
  4. Make sure to grant access permissions to files or folders to people you want to share with. Learn how to set up sharing of your files or folders.
  5. Locate the file or folder. Learn about navigating folders.
  6. Check the box next to the file or folder, then click Email (see Figure 2).
    NOTE: Make sure the file or folder is shared, which is indicated by the Shared With column. 
    Figure 2 
    Figure 2.

Default Email Client instructions
Web-based Email instructions

Default Email Client Instructions

  1. Select Only Users, then check the boxes next to the people you are emailing the file or folder link to (see Figure 3)
    Figure 3 
    Figure 3.
  2. Click Send. A composition window will appear. Write the email as you normally would.

Web-based Email Instructions

  1. In the To box, enter the email address of the person you are sharing with then click Send. Clicking the To button allows you to search the BC directory.  (see Figure 4)
    Figure 4 
    Figure 4.
  2. Your email notification has been sent.  

Emailing someone Not Using a BC Email Address

To email a link to a file or folder:

  1. First check your email settings by clicking Setup from the header.
  2. From Email Settings, select either (see Figure 5):
    MyFiles@bc (Xythos) Web-based Email Solution (to send MyFiles@bc emails from your BC email account)
    -OR-
    My Default Email Client, then choose your computer's email client (to send MyFile emails from your desktop email client)
    Figure 5
    Figure 5.
  3. Click Apply.
  4. Make sure to grant access permissions to files or folders to people you want to share with. Learn how to set up sharing of your files or folders.
  5. Locate the file or folder. Learn about navigating folders.
  6. Check the box next to the file or folder, then click Email (see Figure 6).
    NOTE: Make sure the file or folder is shared, which is indicated by the Shared With column.
     Figure 6
    Figure 6.

Default Email Client Instructions

  1. Select Only Visitors, then choose your "ticket" options for that person's access to the folder (see Figure 7).
     Figure 7
    Figure 7.
  2. Click Send. A composition window will appear. Write the email as you normally would.