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Saving your WebMail Contacts

For students moving to Gmail and faculty and staff moving to Exchange

If you rely on your contacts in WebMail, you’ll need to export your contacts and then import them into Outlook. Do the following to best export contacts succesfully:

Windows

There is no direct way to export WebMail contacts and simply import into Outlook. WebMail doesn’t have the capacity to export an Outlook .csv file, and Outlook cannot import the .vcard file that is exported from WebMail. Therefore, the solution is to use an intermediate program, Windows Address Book, to convert the file to an Outlook-compatible file. Note: If you are switching to OWA from WebMail, this process is still necessary because contacts cannot be imported into OWA. You will have to set up a temporary profile in Outlook to import the contacts. After this, you can continue using OWA or Outlook.

Mac

Most people using a Mac use Address Book to store their contacts. If you are not using Snow Leopard, these contacts are only stored locally and most people are comfortable with this. If you decide to export Address Book contacts to OWA, you must set up an Outlook profile on a Windows computer or use Entourage. If you only used WebMail prior to the move to Exchange, then you will need to use the instructions below on a Windows computer to get your contacts into OWA or import them into Address Book.

 

To export WebMail contacts into Outlook:

1. Login to WebMail: mail.bc.edu

2. Select the Contacts folder (see Figure 1).

Figure 1.
Figure 1.


3. Click Options (see Figure 2).

Figure 2.
Figure 2.


4. Select Export VCard3.0 Data (see Figure 3).

Figure 3.
Figure 3.


5. Select Save.

6. Make note of the location in which the file is being saved, then click Save again (see Figure 4).

Figure 4.
Figure 4.


7. Go to the location of the saved file and right-click on the file name and select Rename

8. Change the name of the file to Contacts.vcf and when prompted to change the file name
    extension, select Yes.

9. Click the Windows Start button and in the search box, type: wab.exe

10. Press <Enter>.
     This opens a window for Windows Address book. 

11. Click Import (see Figure 5).

Figure 5.
Figure 5.


12. Select vCard (VCF file) and then click Import (see Figure 6).

Figure 6.
Figure 6.


13. Navigate to where the contacts file is stored. Select the file and click Open.

14. If any of your WebMail contacts did not have a name associated with the email address, you are
     prompted to enter one. 

  • You can hold down the <Enter> key until it reaches a contact without these details, fill them in, and continue until the contacts appear in Windows Address Book.

15. Click Export (see Figure 7).

Figure 7.
Figure 7.


16. Select CSV (Comma Separated Values) and then click Export (see Figure 8).

Figure 8.
Figure 8.


17. Click Browse to name the file and select a location to save it, then select Next (see Figure 9).

Figure 9.
Figure 9.


18. Check the boxes for “First Name,” “Last Name,” and any other fields you have saved data in, then
     click Finish (see Figure 10).

Figure 10.
Figure 10.


19. Log into Outlook and select the Contacts button.

20. From the File menu, select Import/Export.

21. Select Import from another program of file, and then click Next (see Figure 11).

Figure 11.
Figure 11.


22. Select Comma Separated Values (Windows), then click Next (see Figure 12).

Figure 12.
Figure 12.


23. Click Browse, then find the csv file. Click Next (see Figure 13).

Figure 13.
Figure 13.


24. Select the Contacts subfolder located under your exchange profile. Click Next. (see Figure 14)

Figure 14.
Figure 14.


25. Select Finish (see Figure 15).

Figure 15.
Figure 15.


Your WebMail contacts are now imported into your Outlook profile.