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Information Technology Services

Personal Groups

using campus groups to send emails

You should familiarize yourself with BC's computing policies and guidelines before using campus email services.

On this page, learn how to:

To email an entire group:

  1. Click the My Groups link on the Campus Groups menu.
    A list of all your groups appears.
  2. Locate the desired group.
  3. Click the QuickMail or Desktop link next to the Group name.
    • Selecting the QuickMail link opens a compose window using QuickMail.
      The name of your Group appears in the To field and "@bc.edu" is appended to it (see Figure 1).
    • Selecting the Desktop link opens a compose window using the default email client on your computer (i.e. Outlook).
      The name of your Group appears in the To field and "@bc.edu" is appended to it .
      Notes: If the Desktop link does not work properly, learn how to configuring your default email program. Before sending email to a large group of people, review the mass mailings guidelines.
  4. Complete the message as you normally would.

To email selected individuals:

  1. Click the My Groups link on the Campus Groups menu.
    A list of all your groups appears.
  2. Locate the desired group.
  3. Click the group name to display a list of all the addresses in that group.
  4. For each person in the group, select the To, Cc, Bcc, or Don't Send field. If you are emailing a large group, we recommend using the Bcc (Blind carbon copy) field unless you would like the addresses to appear in the email.
  5. Click Add to Email Cart to send selected entries to the email cart for messaging. You are now ready to send an email. Learn more about working with your cart.

Using a Group as a listserv:

Groups provide a capability that's similar to Listservs. You can use a group's name to send an email to all the members of the group rather than having to specify each email address. This functionality allows you to send emails to your groups without having to use the Campus Groups application.

Note: Groups have limited listserv functionality. If you require a monitored and/or a restricted listserv, request a traditional listserv.

To use a group as a listserv:

  1. Use the Create & Update form in the Campus Groups application to create your personal group (if you have not already created it).
  2. Make note of the name assigned to your group.
  3. Open your preferred email program (i.e. Outlook, etc.).
  4. Place the full name of your group in the To:, Cc:, or BCC: field of a compose window. For example: "smithj.committee."
  5. Add "@bc.edu" to the end of the group's name.
  6. Complete the message as you normally would.

Note: Before sending email to a large group of people, review the mass mailings guidelines.