Auto-Reply Message in Outlook 2003 or 2007
Out of Office auto-reply messages always add an "out of office" indicator to the subject of the message. If you would like to create an auto-reply for a reason other than being out of the office, you need to create a rule.
To create an auto-reply rule in Outlook 2003 or 2007:
Note: the screen captures are from Outlook 2003, but the windows are virtually the same in both versions.
- From Outlook's Tools menu, select Rules and Alerts.
- Click New Rule.
- Select the Start from a blank rule option.
- In the Step 1 box, select Check messages when they arrive.
- Select the checkbox for where my name is in the To or CC box.
Note: Messages sent to any listserv addresses that you subscribe to will not receive an auto-reply message since your name will not be in the To or CC field.
- Click Next.
- If you would like to add any exceptions, select them from this window and then click Next.
- Select the have server reply using a specific message option.
- In the Step 2 box in the same window, click the link a specific message.
An email compose window opens.
- Enter and format the text for the subject and the message you wish to use for your auto-reply.
- Click Save and Close.
- You will see that the link in Step 2 box now reflects the subject line you entered.
- In the Step 1 box, enter a name for your auto-reply rule.
- If you want it to being working immediately, click Finish.
If you want to toggle it on later, de-select: Turn on this rule and then click Finish.
- Click Apply and then OK.