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Financial Management Systems

roles and responsibilities

 

FMS is part of the Financial Vice President’s organization, acting as a liaison between the finance departments within the FVP area and the Information Technology Services (ITS) department in resolving technical issues related to financial applications and assisting with implementation of new applications or functionality when needed particularly the PeopleSoft Financial application. FMS consists of five fulltime staff members.

FMS oversees the day-to-day operations of numerous systems that are vital to the financial operations of the University. Major functions performed by the staff include:

-Supporting (daily, weekly, monthly, yearly) processes for Finance to:

  •  ensure applications are up and processing
  •  ensure validity of data
  •  ensure internal controls
  •  monitor automated processes
  •  troubleshoot issues
  •  update security
  •  manage year-end activities

- Answering end users support calls

  • incident calls (issues with existing data or processes)
  • requests (implementing enhancements and new functionality, such as creating/modifying reports)
  • Developing and delivering end user training programs
  • Projects
  • oversee projects and project reporting
  • introduce, educate, design and implement new functionality which increases user experience
  • analyze needs and develop requirements
  • perform unit testing
  • develop documentation and oversee user acceptance testing
  • liaison with ITS

The FMS team provides functional support to:

  •   General Accounting
  •   Cash Services
  •   Budgeting and Planning
  •   Procurement Services (Purchasing, Accounts Payable and Expenses)
  •   OSP (Grants & Contracts, Billing, Accounts Receivable)
  •   Plant Fund (Fixed Assets, Projects, Billing, Accounts Receivable)
  •   All other users of the financial systems at Boston College