Year End Expenditure Guidelines FY'12
office of the controller
Welcome to the Year End Expenditure Guideline Web page. In compliance with standard audit procedures for Colleges and Universities, departmental guidelines for delivery of goods and services by May 31 have been established for the remainder of this fiscal year. Please review the guidelines with those individuals in your department who have budget and purchasing responsibilities within PeopleSoft.
The University's goal with these preliminary guidelines is to alert departments to fiscal year end dates and provide sufficient planning time to purchase goods and services for the current year using their FY '12 budget funds. If you have any questions about the information on the Year End Expenditure Guideline Web pages, please contact Mike Quilter at 2-3362.
If you missed the Year End Information Session, click here for a copy of the presentation and here more information.
Important Deadlines for FY '12
| April 13 | FY '12 Requisition for major equipment - To be bid out |
| April 25 | Monthly Supplemental Temporary Budget Transfers & Supplemental Payment Requisitions Temporary Payroll Budget Transfers - except fund 500 |
| April 27 | Last day to order Apple and Dell Computers for delivery by May 31 Graduate Financial Aid - Payroll Stipends |
| May 11 | Last day to order IKON products for delivery by May 31 |
| May 18 |
Weekly Supplemental Temporary Budget Transfers & Supplemental Payment Requisitions |
| May 21 | Graduate Financial Aid - Scholarship (Tuition Remission) |
| May 25 | Budget Transfers Related to Purchasing Cards by 3:00 pm |
| May 31 | - Vouchers, Requisitions & Expense Reports (including Department, Fund and Special Account Approval) - Vendor Purchase Order Invoices - General PO's - Non Equipment Purchases (For goods received or services rendered in FY '12) - Deposits to Cashier - P-Card - Delete Outstanding Travel Authorizations - Department Functions - Functions organized through BOC or Dining |
Important Dates for FY '13
| April 20 |
Budgets Loaded |
| June 1 | PeopleSoft Procurement & Financials Availability for FY '13 |
| June 2 | Purchasing Cards with FY '13 funding will be available |