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Purchasing Card Program - Receipt Retention

procurement services

Receipts will no longer be required for P-Card purchases from Level 3, Contracted suppliers under $1,000. Although it continues to be a best practice to retain all receipts when possible, we realize that some departments may have deliveries spread to various locations throughout the campus, making it hard to collect all receipts and packing slips for receipt reconciliation.  The program does not apply to purchasing card expense transactions under $1000 incurred on Grants, contracts and other sponsored agreements (Fund 500 budgets).

Under this program, receipts under $1000, from Boston College‚Äôs Contracted Level 3 (transactional detail providing) suppliers will no longer be required.  These vendors include:

AirGas/Linde Gas Science Cylinders
Allied Waste   Rubbish Removal
Anixter   Network Needs
Apple Computer (APL On-Line ONLY)  Macintosh Computers and Peripherals- NOT FROM ANY APPLE STORE
Auto Zone   Facilities Vehicle Needs
Boston Bean Coffee and Tea
CDW Computer Peripherals
Dell Computer  Dell Computers
Federal Express Express Mail Provider
Fisher Scientific Primary Lab Supply Provider 
Henry Schein Medical Supplies
Pitney Bowes  Postal Meter, Postage-On-Line 
VWR Secondary Lab Supplies
WB Mason Office Supplies

 

Because these vendors supply purchasing card item detail information (level 3 information) into PeopleSoft, the information on what items were delivered can be found using the PeopleSoft query BC_PCARD_LEVEL3_ALL.  Departments can run this query as needed to share with cardholders and supervisors.  This does not eliminate the need to reconcile your bank statements to PeopleSoft.

 

Please supply any questions or comments regarding this program to pcard@bc.edu or contact Rita Cardarelli, 2-4855.