Student Organization Funding Committee
SOFC Allocation Process:
Once an organization has met the eligibility requirements of the SOFC, they are permitted to receive money in one of the following ways:
The primary allocation is the fundamental means employed by the SOFC when allocating funds. The primary allocation is a very technical process; adherence to deadlines and guidelines are strictly enforced. Near the conclusion of each academic year, eligible organizations will be asked to submit an electronic budget request packet. The budget packet will consist of a summary sheet, an individual request form, dean signature page, and questionnaire. Upon receipt of the budget request packets, the SOFC will convene to make its final decision in late April for club sports, late August for general organizations, and early October for service trips. All electronic budgets must be approved by organizations’ advising deans and emailed to firstname.lastname@example.org.
All organizations will be notified by email as to the amount of the initial allocation. If a new organization is formed during the course of the academic year, the organization is eligible to receive an allocation as described above.
Upon receipt of their allocation, if an organization feels that the allocation is insufficient to sustain their operation for the academic year, it may file an appeal with the SOFC. The appeal will consist of a one page written declaration of the intent to appeal and a brief summary of the basis of the appeal. The appeal should be emailed to email@example.com with approval from the organization’s advising dean. After this process, the SOFC will arrange a formal hearing with the appellant to come to an agreement. It is required for the organization to come to office hours before their hearing to go through their primary allocation. If after the conclusion of the hearing, the organization is still unsatisfied with the outcome, they may appeal to the UGBC Senate for additional funding.
The ability to apply for a fall/spring allocation throughout the course of the year ensures a resource for any organization that encounters an unforeseen expense. It will be an event specific allocation, made to fund one event only. Organizations will be eligible to receive one fall allocation for an event that occurs in the fall semester only and one spring allocation for an event that occurs in the spring semester only. The fall/spring allocation process requires the submission of an electronic budget request sheet to firstname.lastname@example.org and an informal question and answer period with the members of the SOFC. A fall/spring allocation can be applied for at any point during the academic year. The organization will be notified by email as to the outcome of the application.