Student Organization Funding Committee
SOFC Allocation Process:
Once an organization has met the eligibility requirements of the SOFC, they are permitted to receive money in one of the following ways:
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The primary allocation is the
fundamental means employed by the SOFC when allocating funds. The primary
allocation is a very technical process; adherence to deadlines and guidelines
are strictly enforced. Near the conclusion of each academic year, eligible
organizations will be asked to submit an electronic budget request packet.
The budget packet will consist of a summary sheet, an individual request
form, dean signature page, and questionnaire. Upon receipt of the budget
request packets, the SOFC will convene to make its final decision in late
April for club sports, late August for general organizations, and early
October for service trips. All electronic budgets must be approved by
organizations’ advising deans and emailed to sofcsubmit@bc.edu. All organizations will be
notified by email as to the amount of the initial allocation. If a new organization is formed during the
course of the academic year, the organization is eligible to receive an
allocation as described above. Upon receipt of their allocation,
if an organization feels that the allocation is insufficient to sustain their
operation for the academic year, it may file an appeal with the SOFC. The
appeal will consist of a one page written declaration of the intent to appeal
and a brief summary of the basis of the appeal. The appeal should be emailed
to sofcsubmit@bc.edu with approval
from the organization’s advising dean. After this process, the
SOFC will arrange a formal hearing with the appellant to come to an
agreement. It is required for the organization to come to office hours
before their hearing to go through their primary allocation. If
after the conclusion of the hearing, the organization is still unsatisfied
with the outcome, they may appeal to the UGBC Senate for additional
funding. The ability to apply for a
fall/spring allocation throughout the course of the year ensures a resource
for any organization that encounters an unforeseen expense. It will be an
event specific allocation, made to fund one event only. Organizations will be
eligible to receive one fall allocation for an event that occurs in the fall
semester only and one spring allocation for an event that occurs in the
spring semester only. The fall/spring allocation process requires the
submission of an electronic budget request sheet to sofcsubmit@bc.edu and an informal
question and answer period with the members of the SOFC. A fall/spring
allocation can be applied for at any point during the academic year. The
organization will be notified by email as to the outcome of the application. |
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