Program Overview

Opening Session [plenary] - Nina Davis-Millis (MIT), Moderator

University Welcome - Ann Wolpert, Director of Libraries, MIT
Steering Committee Welcome– Dale Flecker, Chair, NAAUG Steering Committee
Co-Chair Welcome - Nina Davis-Millis, Local Arrangements Chair and Donna Hirst, Program Chair

Ex Libris Welcome and Management Update [plenary] - Donna Hirst (University of Iowa), Moderator

Matti Shem-Tov, President and CEO of The Ex Libris Group
Dan Trajman, President of Ex Libris, Inc.

10:45-11:45

Ex Libris Presentation of ALEPH Developments [plenary] - Jane Aitkens (McGill University), Moderator

Version 16, 17 and NAAUG Enhancement Demos - James Steenbergen, Director of Support Services, Ex Libris-USA

Lunch - Sponsored in part by Sun Microsystems
Awards Program - Nina Davis-Millis (MIT), Moderator

Concurrent Contributed Papers

Making the Web OPAC More Accessible - Karen Coombs (SUNY Cortland); Moderator: Paul Soderdahl (University of Iowa) [Abstract 13]

Electronic Data Interchange - Help or Hindrance - Pamela Bluh and Yalan Qi (University of Maryland); Moderator: Frank Mols (SUNY Binghamton) [Abstract 6]

Support Express - A Support Services Update from Ex Libris-USA - James Steenbergen (Ex Libris); Moderator: Mandy Havert (Notre Dame University) [Abstract 19]

Entering ALEPH: The Power of One - Jeanne Galbraith and Eric Djiva Kamal (SUNY Stony Brook); Moderator: Pascal Calarco (Virginia Commonwealth University) [Abstract 7]

Delivering the ALEPH Web OPAC to Handheld Devices - Alexander Jerabek (McGill University); Moderator: John Little (Duke University) [Abstract 5]

Unicode, ALEPH, and You - Charles Husbands (Harvard University); Moderator: Wendy Robertson (University of Iowa) [Abstract 21]

ALEPH Satellite Support Center [ASSC Abstract]

Topical Discussions

EDI - Electronic Data Interchange (EDI) is one of the hottest topics in the library world. Find out how you can implement EDI with your ALEPH system. This topical discussion provides a great opportunity to exchange concerns and ideas about EDI invoicing, EDI ordering, EDI claiming, and creative EDI applications with other ALEPH libraries. Janet Hulm (University of Iowa), Facilitator

Large Research Libraries - Designed for individuals who want to discuss ALEPH problems, concerns, successes or anything in between that you feel are unique to your type of library. Do things work better because of your size, or are there parts of ALEPH that you feel are hard to scale? Dale Flecker (Harvard University), Facilitator

Reports: SQL, Crystal, and Other Tools - This session provides a forum to share strategies, techniques, and tools to enhance the existing ALEPH Services reports with custom reports extended by non-ALEPH tools. Come find out what other sites are doing and share your experience! Kevin Kidd (Boston College), Facilitator

Training, Technical Services - Do you have successful ALEPH training strategies, tips and/or techniques you are willing to share? Or unsuccessful ones? Are you new to ALEPH and would like to hear how other schools handled their technical services training? Please feel free to bring any training materials you have created to the discussion. Sue Koelmel (University of Minnesota), Facilitator

Training, Public Services and User Education - Discussion will focus on training that could, should or would be desired to help patrons understand the web OPAC in ALEPH. Discussions may include common questions that patrons ask, methods of user education, formats for training such as classroom, web page, handouts. Tracy Gabridge (MIT), Facilitator

Topical Discussions

Cataloging/Acquisitions workflow - Has ALEPH changed your workflows? Are things working not quite as smoothly as before but you are not sure why? This discussion group will explore the changes people have made to their workflows to make ALEPH work as efficiently as possible. Sandy Card (SUNY Binghamton), Facilitator

Oracle in ALEPH - Have a question on Oracle? Come to this session to discuss and share information on Oracle-related best practices and questions from a systems perspective. Carey Hatch (SUNY); Facilitator

Web Standards in the OPAC - Discuss how ALEPH sites are using cascading style sheets (css), meeting accessibility requirements, and integrating ALEPH OPAC design with the rest of the library website. Bring your ideas for a lively discussion! Alexander Jerabek (McGill University), Facilitator

Electronic Reserves - E-reserves in ALEPH! Do you have some experience to share or questions to ask about implementing electronic reserves in ALEPH? Discussion might include related copyright-compliance issues and workflow. Plan to attend this session! Jamie Bush (University of Maryland), Facilitator

Issues in Serials - Do you have more issues about Serials than you have on the shelves? Pattern creation, receiving serials, skipped issues, claims, binding are all issues that you are welcome to discuss. Bring your concerns and successes and share them with others. Patricia Hatch (Harvard University), Facilitator

Union Catalogs - Designed for those libraries who are part of a union catalog, or are still in the creation stage, this group will emphasize those issues that are unique. Circulation concerns, bibliographic and holdings merges and shared authorities are just some of the possible topics for this discussion group. Michele Newberry (Florida Center for Library Automation), Facilitator

Topical Discussions: Supper Event - Treat yourself to dinner

Patriot Act - If you are interested in discussing the possible ramifications of the Patriot Act for the library, the circulation records, the new Patron Link Removal Utility, and your feelings about it, pro or con, this group is one you will be interested in. Pascal Calarco (V irginia Commonwealth University), Facilitator
ARL Statistics - Have you used Ex Libris' ARL Statistics package? How did it work? Are you interested in this software to create general statistics not just ARL statistics? Share your experiences and learn from the others. Chris Meyer (University of Minnesota), Facilitator
Unicode - Are you up to your neck in composed and decomposed diacritics? Are you having problems with your ligatures, is the thorn a thorn in your side? If you work with vernacular records or just want to talk about using Unicode characters in your bib, order or patron records, this discussion group should fill the bill. Elizabeth Vernon (Harvard University), Facilitator
Small Libraries - Contrary to "Large Research Libraries", this topical discussion intends to provide individuals working in a small library a forum to discuss any ALEPH-related issues, problems, and best practices. Come to share your success stories and hear from other's experiences. Cynthia Hsieh (University of the Pacific), Facilitator
Accounting in ALEPH - This session offers a focused discussion of accounting functions in ALEPH from fund and budget setup to fiscal rollover, bursar import/export, and reporting strategies. Sydney Gussman (University of Iowa), Facilitator
Upgrade Express - "Upgrade Express" is to create a "bridge" from one version to a newer version to reduce downtime during implementation. The option is available from Ex Libris to libraries that are looking to upgrade to version 16 or higher. If you have used the new service, please come to share your experience. If you are thinking about upgrading to version 16 in the future, please come to find out more. Tracey Robinson (Harvard University), Facilitator
Current Issues in Acquisitions - Share with your colleagues the good things you've discovered about ALEPH Acquisitions, the questions you have, and what you would like to see in the future. Kathleen Anderson (Harvard University), Facilitator
Current Issues in Cataloging - Share with your colleagues the good things you've discovered about Cataloging, the questions you have, and what you would like to see in the future. Betsy Eggleston (Harvard University), Facilitator
Current Issues in Circulation - Share with your colleagues the good things you've discovered about Circulation, the questions you have, and what you would like to see in the future. Martha Creedon (Harvard University), Facilitator
Current Issues in OPACs - ALEPH OPACs come in a wide variety of shapes and colors but we all use a common tool set to build our catalogs. Join your colleagues for a discussion of the wonders and woes, the joys and the sorrows of OPAC design and implementation.Paul Aloisio (Harvard University), Facilitator
Electronic Resources Management - Where is ALEPH headed in handling the myriad issues surrounding ERM, and what ideas do you have about an electronic resource management module? Ivy Anderson (Harvard University), Facilitator
Issues for Consortium Customers - What tips can you provide consortiums using ALEPH and what questions do you have about setting up the multiple library environment? Maureen Zajkowski (SUNY) and Carlen Ruschoff (University of Maryland), Facilitators
"I don't want to think while I eat" - Just want to enjoy a nice dinner without thinking about ALEPH, but don't want to eat alone in a restaurant? This is the group for you. Come and meet other librarians interested in great food, fine wine, and a night out.

Ex Libris Answer Panel [plenary] - Larry Woods (University of Iowa), Moderator [Answer Panel Abstract]

Matti Shem-Tov,President and CEO, TheEx Libris Group
Dan Trajman, President, Ex Libris, Inc.
Oren Beit-Arie, President, Information Services Division, Ex Libris, Inc.
Katrina Anderson, Vice-President of Operations, Ex Libris, Inc.
Avi Shapiro,Vice-President of Operations, Ex Libris, Ltd.

NAAUG Business [plenary]

Election and Reports - Dale Flecker, Chair, NAAUG

NAAUG Enhancement Report [plenary]

Jane Aitkens, Enhancement Coodinator, NAAUG

Concurrent Contributed Papers

Accommodating Archival Records in ALEPH: Implementation Challenges - Robert Sink and Laura Leone (Center for Jewish History, New York); Moderator: Maggie Horn (SUNY) [Abstract 1]

The X Factor: The ALEPH X Server, What It Does and How to Use It - Owen Stephens (Royal Holloway, University of London); Moderator: Tom Hanstra (University of Notre Dame) [Abstract 26]

Tales of Upgrade Express - Tracey Robinson (Harvard University), Christina Meyer (University of Minnesota),Jean Phillips (Maryland), James Steenbergen (Ex Libris), Andy Perry (SUNY Binghamton), and Sandy Card (SUNY Binghamton); Moderator: Andy Perry [Abstract 20]

Integrating Portable Scanners into the ALEPH Workflow - Michael Wright (University of Iowa); Moderator: Becky Bell (Minnesota State University) [Abstract 10]

Adding Non-Latin Data to ALEPH - Charles Husbands (Harvard University); Moderator: Beth Siers (MIT) [Abstract 3]

Staff Permissions Working Group Meeting (closed session)

Sue Julich, chair

Poster Sessions and Break - Sponsored by Ex Libris; Sara Spiegel (Jewish Theological Seminary) and Cynthia Hsieh (University of the Pacific), Coordinators

HBZ Consortium - Networking ALEPH and Non-ALEPH Local Library Systems - Ronald Schmidt (Hochschulbibliothekszentrum North Rhine-Westphalia, Germany) [Abstract 8]

What's the Value of a Penny? - Jeanne Galbraith and Eric Djiva Kamal (SUNY Stony Brook) [Abstract 25]

Loading SFX MARC Records into ALEPH: The Iowa Experience - Wendy Robertson (University of Iowa) [Abstract 12]

Routine Server-Based Bulk Notice Generation - Peter Corrigan (National University of Ireland) [Abstract 18]

Communicating with Other Campus Systems - Christine Moulen (MIT) [Abstract 4]

Uses of a Data Extraction from the Serials Module - Janet Hulm (University of Iowa) [Abstract 23]

Managing Access to IEEE POP Electronic Conference Proceedings Using an ALEPH Serial Record, SFX, and a Locally Developed MySQL Database - Natasha Lyandres, Mark Dehmlow, Ben Heet (Notre Dame University) [Abstract 14]

e-Payment Kiosk Solution Using SIP 2.0 Protocol - Jacky Wong Kae Perng (Temasek Polytechnic Library, Singapore ) [Abstract 27]

Loading and Using 2004 MeSH in MARC Format - Karen Jensen (McGill University); Moderator: Sandy Card (SUNY Binghamton) [Abstract 11]

Implementing YBP Book Ordering Workflows in ALEPH: the Trials and Successes of Configuring Multiple Systems to Achieve a Common Purpose - Mike Rogers ( University of Tennesee); Moderator: Charlene Follett (MIT) [Abstract 9]

Upgrading a Consortium to v.16.x - Ronald Schmidt (Hochschulbibliothekszentrum North Rhine-Westphalia, Germany); Moderator: Maureen Zajkowski (SUNY) [Abstract 22]

What Has the Library Bought For You Lately? A New Titles Index and Sub-base for the OPAC - Jane Aitkens (McGill University); Moderator: Tracy Gabridge (MIT) [Abstract 24]

Oh, We Should Have Checked That - Suzanne Julich (University of Iowa); Moderator: Rich Wenger (MIT) [Abstract 16]

Put Your GUI on a Diet: Thin Clients - Eric Djiva Kamal and Jeanne Galbraith (SUNY Stony Brook); Moderator: John Osborn (University of Iowa) [Abstract 17]

4:45-5:45

The Red Eye Special Discussion Groups - Optional

Acquisitions - Do you have questions about acquisitions in ALEPH? This session provides a broader forum for discussing acquisitions topics in ALEPH outside of accounting or workflow issues. Bring your experience and questions! Pamela Bluh (University of Maryland), Facilitator

Cataloging, Authorities, Non-Roman Scripts - This general discussion group will cover topics ranging from A (ambiguous headings) to Z (miagkii Znak). Bring topics including training issues, creating templates, using authorities bases, vernacular records or anything else of cataloging-related interest. Marlene Vikor (University of Maryland), Facilitator

Circulation, Reserves, ILL - This provides a broad forum to discuss the above modules. Bring your questions and experience and discuss these areas with your ALEPH colleagues! Nell Chenault (Virginia Commonwealth), Facilitator

OPAC - Have a question about the ALEPH OPAC? Want to share or discuss an idea for the OPAC with other colleagues? This is the session for you! Bob Gerrity (Boston College), Facilitator

Serials - Still have unsolved questions about serials? Or just want to have another face-to-face discussion with other ALEPH library challenges on serials in general? This is your final opportunity before next year's NAAUG meeting. Caitlin Robinson (University of Iowa), Facilitator

Systems Administration - This session offers a broad forum to discuss system administration issues in ALEPH, such as best practices, tips and tricks, sharing responsibilities with non-library computing administrators at your institution and more! Christine Moulen (MIT), Facilitator

Enhancement Chairs (closed session) - This session is by invitation only to this year's enhancement chairs and to those who have agreed to be enhancement chairs for the coming year. Jane Aitkens (McGill University), Facilitator

Post Conference Workshop: Introduction to Troubleshooting ALEPH

Presented by Ex Libris North America Support Services and held at MIT
Cost: $125

9:00-10:30
10:30-12:00
2:00-3:30

Hands-On Version 16

NAAUG participants who would like to get their hands on ALEPH Version 16 are welcome to visit the Harvard University Library Office for Information Systems Training Room.There will be no official presentation but Harvard library staff will be available to answer questions and provide guidance in navigating the system. Please contact Patti Fucci in the Office for Information Systems pfucci@hulmail.harvard.edu to sign up for a session. Deadline for signing up for a session is June 14 (Mon.) at noon.

Post Conference Workshop: MARC21 Holdings Records

Workshop presenter, Patricia Hatch (Harvard University). Held at Harvard University.
Two sessions repeated:
Workshop 1: 9:30 am-12:30pm, Sandy Card (SUNY Binghamton), Facilitator
Workshop 2: 1:30 pm-4:30pm, Virginia Howard (SUNY Binghamton), Facilitator

Bolton Room L130, John F. Kennedy School of Government

Shared Systems: Consortia Discussion

No charge

DigiTool -- Digital Discovery, Digital Playback, and Professorial Interface

Workshop presented by Ex Libris and held at MIT
No charge