Presentation
Details
Abstracts (alphabetical by title)
NOTE: Abstracts for Papers and Poster Sessions are interfiled.
» Abstract 1
Paper Title: Accommodating Archival Records in ALEPH: Implementation Challenges – Tuesday, June 15, 1:45-2:45
Authors: Robert Sink, Chief Archivist and Project Director, Center for Jewish History, New York. Laura Leone, Systems Librarian, Center for Jewish History, New York
Abstract: The Center and its five Partners have incorporated archives and manuscripts into ALEPH by adjusting their workflow and by using a special Archival GUI being made available by Ex Libris. The session will include a demonstration of the new Archival GUI and will discuss both implementation and problem areas.
Audience: Archivists, manuscript curators, special collections librarians, catalogers, and systems librarians
Version: The Archival GUI was developed for ALEPH 500 version 15.2, but Ex Libris has committed to making it available to all users.
Educational outcome: Attendees should have a better appreciation for the issues surrounding the incorporation of archives and manuscripts within ALEPH.
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» Abstract 2
Paper Title: Accounting for Deposit and Prepay Accounts in ALEPH – Tuesday, June 15, 1:45-2:45
Author: Sydney Gussman, Manager Financial Services, University Libraries, The University of Iowa
Abstract: This session will review how the University of Iowa Libraries handles the financial aspects of deposit and/or prepay accounts. Using both debit and credit budgets and voided invoices we provide accounting records for approval, continuation, serial and depository materials. We are able to track service charges and discounts for various vendors. We will briefly touch on the streamlining that can be achieved by using EDI to load vendor invoices.
Audience: This presentation is intended for individuals working with Financial or Acquisitions aspects of ALEPH. Should be familiar with the accounting requirements of their institutions and have a good working knowledge of the Acquisitions Client.
Version: 15.2
Educational outcome: Familiarity with one or more methods available to provide accounting records for deposit and prepay accounts
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» Abstract 3
Paper Title: Adding Non-Latin Data to ALEPH – Tuesday, June 15, 1:45-2:45
Author: Charles Husbands, Senior Systems Librarian, Harvard University
Abstract: Unicode enables us to integrate original script data in non-Latin scripts into our bibliographic systems. This program will discuss bringing these data into ALEPH. How are they different from each other and from Latin-script data in terms of their ALEPH needs? Issues of character conversion, indexing, workflow, desktop setup, etc. will be discussed. The scripts to be considered are those currently provided for in MARC21.
Audience: For people who either contemplate adding or have added non-Latin script data to ALEPH bibliographic files.
Version: 16
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» Abstract 4
Poster Title: Communicating with Other Campus Systems – Tuesday, June 15, 2:45-3:45
Author: Christine Moulen, Library Systems Manager, MIT
Abstract: It's a question we all ask when purchasing a new ILS. And although the functionality may not be completely built in to ALEPH, it is possible to set up communications to and from other campus systems such as SAP. Come see the data feeds MIT has set up for billing fines, paying invoices, and loading patrons.
Audience: Implementation would be at the systems level, but circulation and acquisitions staff may be interested in the possibilities.
Version: 14.2+
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» Abstract 5
Paper Title: Delivering the ALEPH Web OPAC to Handheld Devices – Monday, June 14, 1:45-2:45
Author: Alexander Jerabek, Assistant Systems Librarian, McGill University
Abstract: Describes the development of an experimental version of the ALEPH web catalogue interface intended for low bandwidth handheld devices. By taking advantage of the “other language” capability in ALEPH to customize the features and display of the web catalogue, one can create an interface optimized for the handheld environment.
Audience: Web developers, systems librarians; assumes some knowledge of web-related aspects of ALEPH
Version: 14.2.5
Educational outcome: Better understanding of the issues involved in delivering ALEPH to handheld devices
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» Abstract 6
Paper Title: Electronic Data Interchange – Help or Hindrance? – Monday, June 14, 1:45-2:45
Authors: Pamela Bluh, Associate Director for Technical Services and Administration, Thurgood Marshall Law Library, University of Maryland ; Yalan Qi, Systems Librarian, McKeldin Library, University of Maryland
Abstract: EDI is a simple concept. A successful EDI transaction is the result of a cooperative venture by systems librarians, library staff familiar with acquisitions and serials processing and support from the vendors. This program will provide a sequence of steps designed to answer the question raised by the title of the program.
Audience: Library staff with an interest in improving efficiency, modifying workflow, and managing resources more effectively and system administrators who are interested in implementing or writing their own loader program for EDI serials invoicing
Version: 15.2.2
Educational outcome: Attendees should be able to determine whether implementation of EDI for invoicing is practical in their environment.
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» Abstract 7
Paper Title: Entering ALEPH: The Power of One – Monday, June 14, 1:45-2:45
Authors: Jeanne L. Galbraith, Assistant Director for Resource Management, Health Science Library, SUNY Stony Brook; Eric Djiva Kamal, Systems Administrator, Health Science Library, SUNY Stony Brook
Abstract: The power and influence of one person in any aspect of ALEPH conversion is considerable. Within a conversion group each person who contributes a level of expertise with a positive attitude can enable the group to solve implementation problems. Discussion and group activity encourage positive communication in a collaborative way.
Audience: People preparing for or doing conversion, various levels of expertise
Version: 14.4.7
Educational outcome: Productive information exchange
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» Abstract 8
Poster Title: HBZ Consortium - Networking ALEPH and Non-ALEPH Local Library Systems – Tuesday, June 15, 2:45-3:45
Author: Ronald Schmidt, Director Library Network/Local Library Systems, Hochschulbibliothekszentrum North Rhine-Westphalia, Germany
Abstract: The Hochschulbibliothekszentrum serves a consortium of 100+ libraries in two federal states in Germany . The database of the network is 12 Mio title records and 65+ Mio holdings records. It includes a bibliographic utility for resource sharing from national bibliographies and other bibliographic resources.
This database is the hub for networking library systems using ALEPH and non-ALEPH software locally. The presentation will show the structure of data flows providing updated and synchronized data centrally and locally. The function of an online interlibrary loan system nationwide will be elucidated.
Audience: Systems librarians, library managers, decision makers
Version: 16.2
Educational outcome: Exchange of experience
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» Abstract 9
Paper Title: Implementing
YBP Book Ordering Workflows in ALEPH: The Trials and Successes
of Configuring Multiple Systems to Achieve a Common Purpose
– Tuesday, June 15, 3:45-4:45
Author: Mike Rogers, IT Administrator, University of Tennessee, Knoxville
Abstract: This paper will describe UTK's efforts to automate YBP firm and approval workflows in ALEPH, including: configuring YBP's Gobi2 system for online selection, configuring MARC profiles and ALEPH Oracle tables to accommodate brief bib loads with subsequent overlay of full bibs, and automatic creation of orders, holdings, items, and budget encumbrances during the loading process.
Audience: Technical services faculty/staff, systems faculty/staff, library selectors
Version: 15.5.1
Educational outcome: The audience will learn from our mistakes and benefit from our successes with regard to this area of ALEPH.
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» Abstract 10
Paper Title: Integrating Portable Scanners into the ALEPH Workflow – Tuesday, June 15, 1:45-2:45
Author: Michael Wright, Cataloging Librarian, University of Iowa
Abstract: Portable scanners are versatile, and can speed up many routine jobs, from inventory work to adding repetitive notes to barcoding. They can be especially handy for large systems with centralized processing. However, setting them up isn't necessarily an intuitive process, but it's definitely a collaborative one. The University of Iowa 's experience getting a portable scanner up and running had many twists and frustrations before the scanner was operational. Chief among these were getting information into the scanner and back out in a useful manner and interfacing the scanner with Note Pad and Excel.
Audience: Circulation, technical services
Version: 15.2.3
Educational outcomes: To help other libraries avoid the pitfalls that bedeviled Iowa
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» Abstract 11
Paper Title: Loading and Using 2004 MeSH in MARC Format – Tuesday, June 15, 3:45-4:45
Author: Karen Jensen, Science Cataloguing Librarian and Geography Bibliographer McGill University
Abstract: This presentation will be about how we loaded the full 2004 MeSH file (including subdivision records) in ALEPH, the indexing decisions we made, and the work involved in updating our local MeSH authority file and associated bibliographic records. Topics to be covered include: reviewing obsolete MeSH authorities, changed MeSH authorities, partial match MeSH Headings, and unmatched MeSH Headings (including those coded as 600s and 610s). I will also cover how we dealt with problems first created in 1999 when NLM changed many of its subdivision practices. Finally, ways of validating MeSH headings and subdivisions during cataloguing will be reviewed.
Audience: Cataloguers and those responsible for record loading and indexing tables
Version: 14.2 (patch 4/5)
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» Abstract 12
Poster Title: Loading SFX MARC Records into ALEPH: The Iowa Experience – Tuesday, June 15, 2:45-3:45
Author: Wendy Robertson, Electronic Resources Technical Services Librarian, The University of Iowa
Abstract: The University of Iowa is planning to load SFX MARC records to our catalog. We would like the serials records to be merged with print records, and we would like to be able to easily pull the information as our SFX configurations change. The poster session will identify the issues, our solutions, the work we needed to be able to accomplish the loads, and the benefits of the loads.
Audience: Cataloging and systems people interested in batch loading serials records
Version: 15.2
Educational outcome: Familiarity with the issues involved in the process
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» Abstract 13
Paper Title: Making the Web OPAC More Web Accessible – Monday, June 14, 1:45-2:45
Author: Karen A. Coombs, Information Technology and Instruction Librarian, SUNY Cortland
Abstract: Do you worry about your Web OPAC meeting Web Accessibility Guidelines? This session will focus on how to deal with web accessibility issues with the Web OPAC. The costs and benefits of various coding solutions for making the Web OPAC more accessible will be discussed, along with accessibility challenges that the Web OPAC presents.
Audience: Individuals editing and maintaining any frameless version of the ALEPH Web OPAC who are interested in accessibility and usability issues. Attendees should be familiar with HTML and editing Web OPAC files.
Version: 14.2 Patch 7 Frameless Web OPAC, but is appropriate for all versions of ALEPH that utilize an HTML-based frameless OPAC.
Educational outcomes: Participants will understand the W3C's Web Content Accessibility Guidelines and different priority levels. Participants will discover Web Accessibility resources (on the web, and in print). Participants will learn various tools and methods for assessing the Web OPAC's web accessibility. Participants will recognize common web accessibility issues and how to resolve them in the WebOPAC. Participants will identify the costs and benefits of different coding solutions to making the Web OPAC more web accessible
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» Abstract 14
Poster Title: Managing Access to IEEE POP Electronic Conference Proceedings Using an ALEPH Serial Record, SFX, and a Locally Developed MySQL Database
Author: Natasha Lyandres, Head, Serials Cataloging, University of Notre Dame; Mark Dehmlow, Technical Support Consultant/Analyst, University of Notre Dame; Ben Heet, Electronic Resources Specialist, University of Notre Dame
Abstract: The poster session describes the work undertaken by the University of Notre Dame Libraries to catalog IEEE POP (Proceedings Order Plan) electronic proceedings since cancellation of our print subscription to IEEE POP PLUS in 2003. We are using a single record cataloging approach and a locally developed MySQL database to link to specific IEEE proceedings from the ALEPH serial record. The poster session will explain the workflows, standards, and devised solutions to deal with linkages from ALEPH serial records to individual issues in IEEE Xplore.
Audience: Catalogers, systems librarians, electronic resources librarians
Version: Not Applicable
Educational outcome: To inform ALEPH institutions how they can manage linking to IEEE electronic proceedings
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» Abstract 15
Paper Title: Modest Proposals for the Course Reserves Module – Tuesday, June 15, 3:45-4:45
Author: Larry Deck, Assistant Systems Librarian, McGill University
Abstract: I will give a critique of the Course Reserves module from the standpoint of staff workflow and maintenance in a large, multi-branch library. I will show workarounds and local modifications – including customized reports and changes to the web interface – that solve some problems. I will discuss how recommendations from the NAAUG Circulation/Reserves Enhancement Committee may lead to solutions of problems that are not amenable to local fixes.
Audience: Circulation/reserves and systems librarians; some detailed systems material, some general overview and discussion
Version: 14.2.5
Educational outcome: Learn the potential of local solution to problems with reserves, learn to distinguish what can and cannot be done with local modifications
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» Abstract 16
Paper Title: Oh, We Should Have Checked That!! – Tuesday, June 15, 3:45-4:45
Author: Suzanne Julich, Systems Librarian, The University of Iowa
Abstract: The University of Iowa has just completed implementation of our third major ALEPH upgrade release since August 2000. Our strategies for testing new releases are continually evolving. I will discuss some of the lessons we've learned and the resulting strategies we've developed to provide as smooth a transition as possible.
Audience: Systems staff, system testers - new/newer ALEPH users
Version: Currently 15.2
Educational outcome: Share strategies for testing new release
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» Abstract 17
Paper Title: Put Your GUI on a Diet: Thin Clients – Tuesday, June 15, 3:45-4:45
Authors: Eric Djiva Kamal, Systems Administrator, Health Science Library, SUNY Stony Brook; Jeanne L. Galbraith, Assistant Director for Resource Management, Health Science Library, SUNY Stony Brook
Abstract: Ease in deploying a new version of ALEPH 500™ is just one benefit of the Citrix MetaFrame™ platform. Learn why and how the Health Sciences Library, which is pioneering new technology, utilized Citrix to deploy ALEPH 500™ during conversion and upgrade processes.
Audience: System administrators, project managers
Version: 14.2.4 and 14.2.7
Educational outcomes: Recognition of alternatives to standard ALEPH 500™ staff rollouts
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» Abstract 18
Poster Title: Routine Server-Based Bulk Notice Generation – Tuesday, June 15, 2:45-3:45
Author: Peter Corrigan, National University of Ireland , Galway
Abstract: A simplified approach to routine bulk-notice generation, without recourse to the Task Manager, is described. A locally developed server-based application embeds an XSLT processor, thus exploiting existing style sheets. Notice branding is facilitated without requiring knowledge of XSLT using arbitrary HTML headers and footers. By utilizing MIME subtype Multipart/alternative, Email attachments are avoided.
Audience: ALEPH system administrators, circulation back-office staff
Version: 15 and above
Educational outcome: This poster session seeks to educate about the customization potential inherent in ALEPH's multi-tiered printing architecture. The session may stimulate others as to the wonderful opportunities made possible by this architecture.
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» Abstract 19
Paper Title: "Support Express" - a Support Services Update from Ex Libris USA – Monday, June 14, 1:45-2:45
Author: James Steenbergen, Director of Support Services, Ex Libris-USA
Abstract: Ex Libris continues to improve the self-help features available to customers. This session will introduce three new or enhanced web sites that are available to Ex Libris users world-wide: the new Support Portal, the upgraded Documentation Portal, and the revised Problem tracking (PRB) system.
Audience: Anyone who interacts with the US Customer Support and Technical Support groups and anyone who uses the Documentation Portal or WebPRB system
Version: All
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» Abstract 20
Paper Title: Tales of Upgrade Express: The "Fast Track" to Version 16 – Tuesday, June 15, 1:45-2:45
Authors: Tracey Robinson, Head, Office for Information Systems, University Library Harvard University; Christina Perkins Meyer, Director, Library Enterprise Operations University of Minnesota; Jean Phillips, ALEPH Manager, Information Technology Division, University Libraries, University of Maryland; James Steenbergen, Director, Support Services, Ex Libris-USA; Andy Perry, Assistant Director for Systems, University Libraries, SUNY Binghamton; Sandy Card, Head of Cataloging, University Libraries SUNY Binghamton
Abstract: The recently announced "Upgrade Express" process for upgrading the ALEPH system to new releases will be used at the institutions represented by the Presenters. The panel will provide a synopsis of individual migration projects using this process to migrate to ALEPH version 16 and provide an opportunity for sites planning to upgrade to learn first hand from this experience. James Steenbergen will represent Ex Libris in
describing the process from the Ex Libris perspective.
Audience: General, but of particular interest to systems librarians and systems administrators. Any site preparing for a migration to version 16 will be interested in attending.
Version: 16
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» Abstract 21
Paper Title: Unicode, ALEPH and You – Monday, June 14, 1:45-2:45 Author: Charles Husbands, Senior Systems Librarian, Harvard University
Abstract: This session will offer a quick introduction to the history and design of Unicode and focus on ALEPH tables and processes that deal with character conversion of bibliographic data. Examples from Harvard's experience will be used.
Audience: For people puzzled by Unicode or curious about the roles it plays in ALEPH, especially those who may have responsibility for processes that convert data between Unicode and MARC8 encodings.
Version: 16
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» Abstract 22
Paper Title: Upgrading a Consortium to ALEPH V. 16.x , Tuesday, June 15, 3:45-4:45 Author: Ronald Schmidt, Director Library Network/Local Library Systems, Hochschulbibliothekszentrum North Rhine-Westphalia , Germany
Abstract: The Hochschulbibliothekszentrum serves a consortium of 100+ libraries in two federal states in Germany . Our upgrade from ALEPH V. 13 to V 16.x omitted V. 14 all together, thus stepping into data migration to Unicode format, redesigning the structures of the database, importing and exporting huge amounts of data, reindexing and presenting them to the connected local library systems (ALEPH and non-ALEPH). This paper reports on the decisions made before setting up the hardware, a brief project survey, and experiences with production parameters.
Audience: Systems administrators, systems librarians, library managers
Version: 13.2 – 16.2
Educational outcome: Exchange of experience
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» Abstract 23
Poster Title: Uses of a Data Extraction from the Serials Module – Tuesday, June 15, 2:45-3:45 Author: Janet Hulm, Serials Acquisitions Librarian, The University of Iowa
Abstract: The University of Iowa Libraries regularly runs a data extraction from the serials module. This session will focus on how we manipulate the data by moving it into a spreadsheet or database management program. The output can be used to develop specialized and routine reports.
Audience: Anyone interested in using data extractions to create reports or anyone involved in serials acquisitions
Version: 15.2
Educational outcome: To understand how raw data from ALEPH can be used to assist with daily tasks and to create and assist with special projects
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» Abstract 24
Paper Title: What Has the Library Bought for You Lately? A “New Titles” Index and Sub-base for the OPAC – Tuesday, June 15, 3:45-4:45
Author: Jane Aitkens, ALEPH Systems Librarian, McGill University
Abstract: McGill has just introduced a “new titles” sub-catalogue and index for its OPAC. The index is based on an “accession date” stored in the item record, and the sub-base contains the books (and book-like items) that have recently become available on library shelves across the McGill Libraries system. The presentation describes the new OPAC features and explains how we made it all possible with PL/SQL.
Audience: Public services and systems librarians; a high level of expertise required for the systems stuff, a low level for the overview.
Version: 14.2 (not very relevant)
Educational outcome: Illustrate innovative problem-solving in ALEPH.
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» Abstract 25
Poster Title: What's the Value of a Penny? – Tuesday, June 15, 2:45-3:45
Author: Jeanne Galbraith , Assistant Director for Resource Management, Health Science Library, SUNY Stony Brook; Eric Djiva Kamal , Systems Administrator, Health Science Library, SUNY Stony Brook
Abstract: Cost distortions in some ordering and budgeting transactions result from not rounding up in ALEPH. This poster discusses 1) dropping the third digit after the decimal in calculations and 2) whether an enhancement should be proposed to change this accounting practice in future ALEPH versions.
Audience: Users of the Acquisitions Module, all levels of expertise
Version: All
Educational outcome: Raising awareness of potential enhancement
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» Abstract 26
Paper Title: The X Factor: The ALEPH X Server, What It Does and How to Use It – Tuesday, June 15, 1:45-2:45
Author: Owen Stephens, E-Strategy Coordinator, Royal Holloway, The University of London, UK
Abstract: This session will outline what the ALEPH X-Server is and how it is being exploited at Royal Holloway. Using simple Perl and XSLT, I will demonstrate possible uses of the X-Server, including: Search interfaces; Reading lists; Authentication; Embedding ALEPH search results into a web page; Displaying user account details.
Audience: Library systems staff; other staff may be interested in the examples of how we exploit the X-Server. The demonstrations are intended for any level of expertise, but the detail of how they are achieved will require some understanding of xml, xslt and Perl (or similar scripting languages).
Version: 14.2 and above, with X-Server available
Educational outcome: Participants should be aware of how to find out if they have the X-Server installed, licensed and running. Participants should understand the functions available via the X-Server. Participants will see how the X-Server functions can be used in a service environment.
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» Abstract 27
Paper Title: e-Payment Kiosk Solution Using SIP 2.0 Protocol - Tuesday, June 15, 2:45-3:45
Author: Jacky Wong Kae Perng, Systems Specialist, Temasek Polytechnic Library, Singapore
Abstract: Is ALEPH ready for self-service electronic payments? Yes, with an e-Payment Kiosk solution using the SIP 2.0 protocol that is fully integrated with ALEPH. This session offers a presentation of the requirements, design and specification of the solution.
Audience: Systems librarians and circulation librarians
Version: 16.02
Educational outcomes: Technical sharing of the use of SIP 2.0 messages for an e-Payments Kiosk solution. Workflow sharing for cash transactions performed using e-Payment Kiosk that is fully integrated with ALEPH. Problems and issues faced in the design of the solution and testing will be presented.
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